Administrative Coordinator

Admin Coordinator

Additional Benefit: Company vehicle provided for off-site duties

Position Summary

This role provides comprehensive administrative and operational support to the General Manager and Office Manager. The position requires flexibility, professionalism, and the ability to perform a wide range of duties that support daily business operations. Responsibilities include office-based tasks, field support, customer communication, and project-related administrative work. Duties may shift based on business needs, and the employee is expected to perform all reasonably related tasks assigned by management.

Key Responsibilities:

Administrative & Office Support

-Perform daily administrative tasks, including answering phones, managing email, preparing documents, and maintaining organized filing systems.

-Assist with scheduling, customer follow-ups, and coordination of various assignments.

-Prepare and process forms, letters, reports, and other business documents.

Operational & Field Support

-Assist with deliveries, pick-ups, permit submissions, and interactions with outside agencies.

-Support jobsite or project operations by preparing paperwork, collecting required documents, and assisting with field-related tasks when directed.

-Handle documentation such as photos, permits, job packets, and inspection-related materials.

-This position will require travel and occasional overnight stays.

Customer & Vendor Coordination

-Communicate professionally with customers, vendors, inspectors, and other external partners as needed.

-Track status updates, outstanding documents, and follow-ups to support management and project operations.

Required Qualifications

-Strong computer skills, including email, PDF editing, spreadsheets, and basic data entry.

-Ability to learn new software platforms and internal systems.

-Valid driver’s license and clean driving record.

-Ability to perform both in-office and off-site duties as needed.

-Strong organizational, communication, and multitasking abilities.

-Background check required as a condition of employment.

Work Expectations

-Duties are not limited to the items listed; additional responsibilities may be assigned based on operational needs.

-Employee is expected to complete all job-related tasks assigned by management.

-Must maintain professionalism, confidentiality, and adherence to company policies at all times.