Facilities Coordinator

Beacon Hill Associates is seeking a Facilities Coordinator (Contract) in Nashville, TN.Temporary Facilities Coordinator role in Nashville supporting office decommissioning and new warehouse setup. Short-term focus on vendor coordination; procurement or logistics experience a plus.Day-to-Day Responsibilities:Supervise daily mailroom operations, including sorting, distribution, and delivery of mail and packages.Coordinate with postal services, couriers (FedEx, UPS), and manage certified, registered, and signature-required mail.Maintain accurate mail logs, tracking systems, and implement security protocols for sensitive items.Manage mail forwarding for relocated employees and oversee mailroom staff workflow.Build and maintain relationships with key stakeholders, landlords, managing agents, and vendors.Assist in managing on-site contractors and procurement of vendors/services.Support financial processes, including purchase orders, accrual reports, and finance trackers.Conduct site inspections, audits, and ensure compliance with safety and building procedures.Maintain premises in neat, functional condition and support disaster recovery/business continuity plans.Follow escalation and incident reporting procedures; support management reports and projects.Ensure tasks meet Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.Ideal Candidate:2+ years of customer-facing or facilities coordination experience.Bachelor's degree preferred.Strong organizational skills, attention to detail, and time management ability.Excellent communication and interpersonal skills.Proven ability to multitask and adapt in a fast-paced environment.Experience with Microsoft Word, Excel, and Outlook.Prior background in procurement, logistics, or event coordination a plus.Resilient, proactive, and collaborative professional who thrives in dynamic environments.Additional Details:Location: Nashville, TNHours: Monday-Friday, 9:00 AM - 2:00 PM (flexibility available)Duration: December 22, 2025-March 21, 2026Pay Rate: $25/hourCulture: Professional, collaborative, fast-moving facilities teamIf you are a dependable, detail-oriented professional with strong organizational skills and an interest in facilities or logistics, we encourage you to apply today through Beacon Hill Associates.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)