Administrative Assistant
The Hawaii Farm Bureau is hiring an Administrative Assistant!
The Administrative Assistant will provide administrative support for the Hawaii Farm Bureau’s staff, programs, and farmers’ markets. The ideal candidate supports the Hawaii Farm Bureau operations by providing basic administrative support duties including word processing, file maintenance/records control, telephone reception and customer service, and data entry.
The full job description may be found at hfbf.org
If interested, please send your resume to: resume@hfbf.org
ESSENTIAL DUTIES & RESPONSIBILITIES: Include the following. Other duties may be assigned.
1. Performs administrative support functions necessary for the operations of the Hawaii Farm Bureau – incoming telephone calls, incoming and outgoing mail.
2. Develops and maintains central file system including production, copying, and indexing of central file documents.
3. Schedules meetings and arranges use of conference rooms and/or outside facilities; arrange for travel, registration to seminars, and workshops.
4. Manages organizational calendar, to include events, meetings, Zooms, teleconferences, and deadlines.
5. Maintains member service database and administration of member benefit programs.
6. Manages accounts receivable and payables for membership and dental premiums.
7. Draft and prepare simple, non-standard correspondence, transmittals, and reports to internal and external members and customers.
8. Prepares and executes mail merges, labeling, and posting of correspondence and other printed materials to the membership.
9. Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; responsible for the organization of supply cabinet.
10. Collaborates with other staff to complete administrative tasks required of various projects.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Requires a high school diploma, or GED (General Educational Development) equivalent. Minimum two years prior experience in an administrative support position for an established organization exhibiting the skills to work in a fast-paced environment to meet deadlines, able to work through interruptions, and perform multiple tasks throughout the day.