Office Coordinator

Assists with any or all of the Administration Office duties as assigned by supervisor, with neatness, efficiency, and accuracy at all times. Prepares Department Payroll bi-weekly and Billing Monthly. Prepares Resident Funds accounts quarterly. Is courteous and helpful to residents and their families. Has knowledge of office machines such as copier, calculator, and computer. Maintains safety and responsibility when handling equipment. Sorts through department correspondence and routes to person necessary for follow through. Is friendly and helpful to employees when questions arise in reference to their wages, benefits, etc.

 Essential functions Responsible for monthly billing of Residential Living and Personal Care. Responsible for department Payroll bi-weekly. Responsible for Accounts Receivable. Attends in-service programs and completes all Relias assignments. Remains flexible as work demands are always changing. Handles equipment in a safe manner. Responsible to order supplies for office supply closet. Responsible to order computer supplies, such as checks, billing forms, etc. Responsible to work in a team-like manner to ensure quality service from within the department. Attend the following meetings: status, safety committee, quality assurance, Resident Council, Tenant Council. Assist with inquiries and tours as needed. Organize and maintain policy/procedure and other office related forms, i.e. employees, residents, tenants, etc. Maintain drivers’ license list and forward to car insurance agency. Process and reconcile monthly credit card. Assists with HR functions Performs other duties, as assigned.