Administrative Assistant

Administrative AssistantAtlanta, Georgia, 30339

Add to favoritesFavoritedView favoritesMAJOR RESPONSIBILITIESThis position requires a flexible work schedule and the ability and readiness to work beyond the regular work hours. It also requires the ability to handle ambiguity in the work plan definition to adapt to frequent changes in priorities and urgencies of a specific project and work assignments.

Handle details of a highly confidential and critical nature.

Strategically manage high-level contacts of sensitive nature inside and outside the company.

Collect, organize, and prepare information/presentations for SVP-GMM meetings with the Executive staff, the Board of Directors, SSC, the Regional Teams/Stores, and outside individuals.

Coordinate meetings and conference calls for the department and the company, including food and beverage, and attend as requested.

Manage travel arrangements for SVP-GMM and head Merchants (VP-Senior Merchant-Merchant)

Organize department social gathering events and activities

Handle Merchandising Team’s international business trip visa application through the passport agency

Track and process expense reports for SVP-GMM.

Manage trade show registrations for the department

Report monthly actual travel expenses vs budget

Plan company events, department, and company off-site meetings & activities.

Manage department training schedules and invites

Manage Merchandising overall calendar for meetings and reminders

Prepare correspondence and daily-weekly-monthly-quarterly reports.

Keep the department org chart updated and published at SharePoint.

Manage Merchandising department SharePoint site

Manage “new hire kit” for the new hires in partnership with HR

Manage express mail services (e.g., UPS, FedEx, etc.)

MINIMUM ELIGIBILITY REQUIREMENTS College degree preferred and 5 years of executive administrative assistant experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Additional relevant experience can be substituted for the required education on the basis of one calendar year of experience for one academic year of education.

Advanced experience in MS Office Suite (i.e., Word, Excel, PowerPoint, etc.)

Exceptional interpersonal skills.

Excellent verbal and written skills in English.

Superb organization skills.

Calendaring and meeting management experience.

Ability to change gears at a moment's notice.

Accurate and reliable note-taking skills.

Ability to prioritize and multi-task.

Extensive experience in making travel arrangements nationally and internationally.

Ability to anticipate the needs of the executives.

Ability to work in a fast-paced, high energy, and demanding environment

Experience working with senior level executives within and outside the company, as well as with customers, vendors, visitors and other dignitaries.

Attention to detail with emphasis on accuracy and quality.

WORKING CONDITIONS (TRAVEL, HOURS, ENVIRONMENT)Occasional travel may be required including air and car travel

The noise level in the work environment is typically quiet.

PHYSICAL/SENSORY REQUIREMENTSSedentary Work – Ability to exert 10 - 20 pounds of force occasionally, and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.NOTE: All duties and responsibilities listed are considered to be essential job functions and requirements, and are subject to possible modification to reasonably accommodate individuals with disabilities. Marginal functions of the position (those that are incidental to the performance of fundamental job duties) have not been included. However, the omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to the position.This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the business and requirement of the job change.Equal Employment Opportunity:Floor & Decor is an equal opportunity employer and is committed to equal opportunity for all associates and applicants. F&D recruits, hires, trains, promotes, compensates and administers all personnel actions without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information or any other status protected by applicable law.This policy applies to all areas of employment, including recruitment, testing, screening, hiring, selection for training, upgrading, transfer, demotion, layoff, discipline, termination, compensation, benefits and all other privileges, terms and conditions of employment. This policy and the law prohibit employment discrimination against any associate or applicant on the basis of any legally protected status outlined above.