Executive Assistant

Executive Assistant

The Legal Aid Society of Hawaii, a non-profit law firm, endeavors to provide civil legal services throughout the State of Hawaii to those most in need. Our mission is to address critical legal needs through high quality legal advocacy, outreach and education in the pursuit of fairness and justice. If working in a meaningful and rewarding environment is what you're searching for, and if you have been desiring work life balance, please review the position requirements below.

Position: Full-Time Executive Assistant. Key responsibilities are to provide administrative support to the Executive Director and Deputy Director. Administrative support includes managing scheduling, drafting and sending internal and external communications, organizing and preparing for meetings, maintaining records and documents, coordinating and taking minutes for Board of Director meetings, assisting with human resources functions, and assisting in the administration of LASH’s services. Additional duties may include assisting with grant reporting and grant file management, providing support to SharePoint migration and on-going support of system, assisting with client relations, providing back-up assistance to reception, photocopying, postage, and filing. Must be able to work with challenging individuals.

Candidates should meet the following minimum job qualifications:

Associate’s degree or equivalent from two-year College or technical school or equivalent experience.

Computer skills including proficiency in Microsoft Office applications including Word, Excel, Outlook, SharePoint and Teams.

Ability to independently organize and manage multiple responsibilities a must.

Must be punctual and reliable.

Strong oral and written communication skills.

Strong “customer service” skills and ability to interact compassionately with differently-abled individuals. Able to engage with people from diverse ethnic, linguistic, and socioeconomic strata.

Ability to work directly and collaboratively with diverse persons and programs found in a multi-faceted agency and community.

Certified notary public or able to take and pass notary exam a plus.

Compensation: $20.09 - $26.63/hour commensurate with experience and qualifications.

Our organization embraces work life balance by offering our team a structured work week designed to achieve work excellence and ample time off to recharge, refresh and pursue individual passions.

Benefits include:

Two medical insurance providers offering 4 different plans to select from, free single coverage and employer contribution to premiums share for dependents.

Dental insurance.

401K plan with employer matching.

Life Insurance for employees and dependents.

Free long-term care and long-term disability insurance.

Parental leave plan with 8 weeks of fully paid leave available after one year of employment.

Free employee assistance plan - up to 6 sessions per year also available for household members.

Paid time off includes 21 days of vacation, 12 sick days, one personal day and 14 paid holidays annually (15 during Election Year).

This position is currently a hybrid of remote and in-office work based on a weekly rotation schedule. Hybrid working condition is subject to change.

Please submit a cover letter, resume, and contact information for three professional references to jobs@legalaidhawaii.org. No calls please.

This job posting does not create an employment contract, implied or otherwise. The position requirements, duties, and offered benefits are subject to change.

The Legal Aid Society of Hawaii is an Equal Opportunity Employer. More information about Legal Aid can be found at www.legalaidhawaii.org