Administrative Assistant

Here is a unique opportunity for a special person to work closely with a semi-retired executive who manages various complex businesses. Although not required, an accounting background is helpful. Of importance is a high level of computer proficiency with a quick mind. We are looking for someone who has experience working in a network environment and is proficient with the Windows operating system, Word, Excel, Outlook and QuickBooks.

We are looking for a mature individual with a happy disposition who is courteous and professional by nature. Since there are a great variety of tasks to perform, the ability to multi-task, follow through and communicate effectively is important. The ideal candidate will not only be accurate and reliable, but have high personal standards and work ethics.

Responsibilities:

Screen and manage incoming emails and faxes

Maintain electronic filing system

Create and send receipts to clients

Maintain accounting records

Create and maintain files, forms and reports

Draft correspondence and memos, including detailed proofreading

Perform ad hoc projects as needed

Travel arrangements via web

Expense reports (Excel)

Board minutes

Proofread/Edit agreements, contracts, and correspondence with accuracy

Prepare lease agreements and addendums

3-day notices and Unlawful detainer cases

Skills and Abilities:

Strong integrity and professionalism

Outstanding initiative and a strong work ethic

Stable work history with minimum 5-7 years office experience

Bachelor's degree preferred, but not required

Strong computer skills, including Word, Excel, Outlook and QuickBooks

Excellent interpersonal, verbal and written communication skills

Proven ability to manage and prioritize tasks and work independently

Outstanding organizational skills with high attention to detail

Excellent problem solving skills

Business casual dress code. Home office with a beautiful view. Please submit cover letter and resume.

Part-time position. 10-20 hours weekly, 4 days a week with schedule to be mutually agreed upon.

PLEASE DO NOT APPLY IF YOU DO NOT HAVE ANY OF THE REQUIRED SKILLS!