Administrative Assistant for Airbnb & Property Management Business

Certus Managers is a small, local Airbnb and property management business, and we're looking for a smart, motivated, flexible, and ambitious self-starter to join our growing team.

We need a part-time hyper-organized administrative assistant to help run our operations in and around Mountain View. 75% of the work needs to be done in-person, and 25% can be done remotely. You'll mostly be assisting our CEO, who travels a lot, and our Guest Concierge and Maintenance Coordinator, who works remotely.

NOTE: PLEASE READ THE ENTIRE AD BEFORE RESPONDING. To prevent spam, and to make sure you've read through the entire ad, there is a random question embedded below that you'll need to answer at the beginning of your response. Also, at the bottom of this ad are some other questions to answer.

Responsibilities:

Running errands (e.g. mailing packages, making key copies, installing key lockboxes, taking pictures of properties)

Opening properties for tradespeople and for prospective tenants

Preparing properties for Airbnb and tenants (decluttering, putting things in storage, cataloging items)

Fixing minor maintenance items (e.g. replacing light bulbs and batteries, installing smoke alarms)

Installing and troubleshooting devices (e.g. programming TV remotes, configuring WiFi devices, setting up devices like Flume Smart Water Meters)

Hours: The work will vary from 5 to 15 hours per week, and you will have a lot of flexibility about when to do it. This is ideal supplemental income for anybody with a flexible schedule.

Pay: Starting pay is $22.50/hr, and if it's going well after a three-month trial period, it'll go up to $25/hr. Note that you will be a contractor, not an employee. You'll be responsible for filing your own taxes, and we will issue you a 1099.

PLEASE ANSWER THIS RANDOM QUESTION AT THE BEGINNING OF YOUR RESPONSE SO I KNOW YOU'VE READ THE AD

Who was the president of the United States in 1998?

Now for the rest of the ad

Here are the characteristics that will make you successful:

Ambition

You need to be high-energy and driven. We want somebody who sees themselves in a much greater role in 2 years and has a plan of how they're going to get there. That plan may (or may not) involve still working with use.

Organization

Manage your schedule and coordinate with our schedules and those of tradespeople prospective tenants, and keep on top of our Asana tasks

Professionalism

You need to be professional in your dress, demeanor, and interaction.

Problem-solving

Expect the unexpected, and be ready to solve the problems that come about. Lockbox doesn't work? Figure it out. :) Tenant or guest has lost their key? Solve it!

In addition to above character traits, you need to:

Be fluent in spoken and written English

Have your own car for travel throughout the South Bay and Peninsula, and have a spotless driving record

Have and be familiar with using a smartphone not just email and text, but installing and using various apps; an iPad or laptop is also helpful

Bonus points if, in addition to the above, you're also fluent in Spanish.

In your response, please include the following:

1) Answer to the random question above

2) Best way to reach you

3) Why you're interested in this job

4) Give three examples of your ability to stay hyper-organized and how you do so. (e.g. "I'm team manager for a baseball team, and I need to coordinate schedules for coaches, players, and parents. We use Google Calendar, Asana, and the TeamSnap app")

We plan to move pretty quickly. We'd like to narrow down to 3-5 candidates, meet them, and make a final decision by June 25.

We look forward to hearing from you!