Administrative Assistant needed for Health/Wellness office
Flow Physical Therapy is seeking a fitness-minded administrative assistant to provide office coverage for a small but busy practice consisting of physical therapy, massage, and wellness services. This position requires professionalism and attention to detail, cheerful yet soft-spoken disposition, excellent attendance, willingness to learn and the ability to complete tasks independently. This peaceful PT office sees clients one to one, and provides a unique opportunity for the right individual to combine their office management skills with their interest in movement medicine!
Position expectations include:
- Exceptional customer service with telephone and electronic communication, appointment scheduling, and client check in/out
- Computer work
- Time management and problem solving skills to maintain flow of daily business
- Social media management
- In person work, with minimal remote work
- Option for more income with massage or personal training skills
Minimum Qualifications:
- Ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
- Knowledge of English grammar, spelling, and punctuation for communication with patients and clients is critical
- Knowledge of standard office practices and equipment including printing/ copying/ scanning/ faxing, and using credit card machine. Job tasks vary daily with the needs of the business.
- Knowledge of Quickbooks, Google Drive, Word, scheduling programs, etc, and ability to navigate and learn new technology quickly in relation to business operations
- High school degree required, but preferred is a college degree (BA or BS), or evidence of study and self improvement working towards future goals
- Willingness to work in a woman-owned small business
- Ability to handle confidential information appropriately and discreetly
- Willingness to learn and take direction
- An interest in physical therapy, rehab, or fitness is necessary for interest in the general work environment; a background in personal training, yoga, pilates is a significant plus
Preferred Qualifications:
- Three years of work experience in medical setting, office management, or fitness industry
- Strong internal initiative with the ability to report progress on, and then complete, projects and daily work tasks.
- Excellent organizational (both on and off the computer) skills with follow through
- Time management and accountability are key in this position. If you have reason to miss work frequently, please do not apply
- As mentioned above, interest in fitness, anatomy, health or health/wellness is necessary for interest in the general work environment and will be used in a primary task of the position. Alongside managing the regular front desk needs of this dynamic wellness setting, this position could be a good fit for a bodyworker or exercise professional looking to have their skills utilized in a clinical manner, and develop their own small personal practice over time
Position Details:
Hours per week: 28-32 (3/4 time)
Regular Monday-Thursday schedule; daily timing will vary slightly by the week
Stable job, some benefits, great learning experience, with a nurturing and calm environment
Position logistics are dependent on the variety of skills brought to the table, and may include a job share with both management and clinical duties for the right person
Compensation depends on experience and job skills
Must be fully vaccinated to be employed
Serious inquiries only. At least one year's commitment is required please.
Thank you!
Job Types: Full-time, 3/4 time
Pay: $22.00 - $27.00 per hour
Expected hours: 28 – 32 per week
Benefits:
- Flexible schedule
- Free parking
- Health insurance
- On-site gym
- Paid orientation
- Paid sick time
- Paid time off
- Paid training
- Wellness program
Healthcare setting:
- Outpatient
- Private practice
Medical specialties:
- Physical & Rehabilitation Medicine
- Sports Medicine
Schedule: Day shift
Work Location: In person in Sausalito, CA