Administrative Assistant for Construction Company

Administrative Assistant

RWR Construction seeking a full-time Administrative Assistant. Duties include administrative support across the organization, directing phone calls, managing incoming requests for bids, pricing and ordering supplies, scheduling inspections and working on special projects. You should be a self-starter and able to MULTI-TASK in a timely and effective manner. Exceptional organizing skills are essential for this position.

Responsibilities:

Manage front desk

Answer phones

Process incoming bid requests, by phone, email or internet.

Obtaining pricing for and ordering materials from vendors.

Schedule appointments, inspections, help coordinate with Clients, Engineers, Inspectors and others.

Perform other clerical duties and provide general administrative support to office.

Work on special projects such as marketing and safety.

Receive, sort and distribute daily mail and deliveries.

Keep area and all common office areas tidy, presentable and stocked with all necessary supplies.

SKILLS:

Proven work experience as a receptionist and/or administrative assistant

Exceptional verbal and written communication skills

Energetic

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Quick learner, anticipates needs and is a self-starter

Proficiency with Microsoft Office Suite a must

Proficiency with Excel a must

Experience and Qualifications:

Receptionist or administrative assistant: 1 year (Preferred)

Education:

High school or equivalent (Required)

Bachelor's Degree a plus

Bilingual - Spanish a plus.