Bilingual Administrative Assistant
Join our amazing Administration team! If you are looking for a fulfilling career that lets you improve lives and create bright futures with people in our community, consider applying for a position with Aldea! Aldea is the essential community partner for children and families in crisis and knows that in a family's most critical moments, the company of a trusted professional can mean the difference between strength and suffering. Our staff are the foundation of all we do and creating a work environment that values and respects our staff is our priority.
Why work at Aldea?
Experience in a state of the art Council on Accreditation (COA) agency to ensure best practices and high quality services.
Be part of a team of passionate, collaborative, and dedicated professionals where staff input is highly valued.
Enriching training opportunities including potential for leadership development program participation and promotion.
What does Aldea have to offer?
Additional $2,000/year Bilingual Stipend
19 Paid Holidays
Vacation accrue 15 days first year
A flexible work schedule that promotes the importance of work-life balance
Company cell phone and laptop to promote separation of work and home life
Commuter Assistance with personal mileage over 20 miles to work office from their home
Excellent benefits package to meet the needs of staff and their families including medical coverage (Aldea pays your deductible!) and dental, vision, life insurance and EAP at no cost to employees!
Generous retirement up to 5% employer match contributions after 6 months of service (includes free Financial Planning)
POSITION SUMMARY
The Administrative Assistant provides reception, office support, and oversight and coordination of all tasks related to the maintenance and smooth ongoing functioning of the Aldea Solano facility.
ESSENTIAL DUTIES
1. Greet and direct visitors and clients; answer questions and provide information about agency and programs.
2. Answer telephone calls and place calls to clients, families, vendors, and public.
3. Perform general administrative tasks to support agency and assigned program/department including: scanning; filing; typing and data entry; collecting and distributing interoffice and external mail; preparing/creating reports, letters, forms, and spreadsheets; updating procedures and forms; planning and organizing events as directed, and supporting the preparation and setup of trainings and meetings.
4. Ensure the office/building is professional/tidy in appearance and conduct routine building walkthroughs to ensure CDC Covid compliance and no safety concerns are present.
5. Maintain standard office supplies as well as PPE supplies and, if applicable, Treatment Foster Care inventory (clothing, basic necessities, Emergency placement bags).
6. Conduct quarterly emergency drills.
7. Handle complex program reporting including monthly compiling of data and reporting to respective county for state submissions.
8. Process monthly payments, if applicable and oversee petty cash in coordination with Accounts Payable.
9. Provide support to psychiatry department including scheduling intake and follow-up appointments, conducting reminder calls, corresponding with pharmacies, and relaying messages to PNP/Psychiatrists.
10. Knowledge of program documents and workflows.
11. Perform special projects and other tasks as assigned.
QUALIFICATIONS
1. High School graduate, at least twenty-one years of age, BA preferred.
2. At least two years administrative/general office experience or in other related areas.
3. Ability to meet contract requirements and relevant regulations, such as fingerprint clearances, TB test, etc.
4. Strong oral and written English language skills essential; bilingual Spanish/English speaking strongly preferred.
5. Ability to prioritize and multitask.
6. Ability to respond resourcefully to new demands and challenges.
7. Ability to work independently as well as within a team.
8. Microsoft Office Suite experience with focus on Teams, Outlook, Word & Excel required; knowledge of meeting scheduling utilizing Outlook and Zoom preferred.
9. Ability to adhere to confidentiality standards at all times.
CLICK HERE FOR FULL DESCRIPTION & APPLY TODAY!
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