Administrative Assistant at Interior Design Firm
Title: Administrative Assistant
Reports to: Operations Manager, Purchasing Agent + CEO
Location: Mill Valley, CA + Your Work from Home Location
Company:
IDF Studio brings thoughtful, personalized style to residential and commercial clients in the San Francisco Bay Area and beyond. We aim to be a refreshing alternative to the typical “principal-based” interior design firm; we treat people like family and our projects are led by our various Lead Designers. We believe that honest problem-solving and great project management set our designers apart from the herd, resulting in winning projects that are both stylish and sincere.
Position:
The Administrative Assistant is responsible for supporting our Operations Manager, Purchasing Agent, and CEO in all aspects of their roles, including data entry/maintenance, purchasing, expediting, errands, social media, project photo shoots, and other office-related and administrative tasks. You will track/maintain our job lead databases, place + track merchandise orders from our clients, obtain quotes from Receivers, and order materials samples for the designers. You will process expense reports and reimbursables, manage our vendor list and inventory, and send client cards + other mail. You’ll also make minor edits to our website, place/remove our signs at project sites, get treats for our monthly meetings, and… the list goes on! Your role will ensure our Ops team can do more to keep the ship sailing smoothly. While an interest in interior design is a plus; this is not a design position.
Requirements:
Associate’s degree or higher
Minimum 2 years’ experience in a professional setting
Proficiency in Microsoft Office Suite
Extremely organized, detail-oriented, and comfortable with data entry with a high level of accuracy
Great communicator via email and phone
Excellent troubleshooting and research skills; you are considered a ‘closer’ and get things done
Team player, positive attitude, strong desire to continually learn and grow
Thrive in a fast-paced, high-demand setting
Bookkeeping skills welcome but not required
Style-savvy / love for interior design a plus!
Reliable car. Mileage is reimbursed at IRS standard rates.
Schedule:
After a 90-day Intro. Period where hours will range from 20-40 per week as your role ramps up, this will be a full-time, non-exempt position. As an hourly employee, your work schedule will be 9am to 5:30pm with a mandatory 30-minute lunch break. IDF Studio’s “open for business” hours are 9am to 5pm, Monday through Friday.
Compensation:
Pay is commensurate with experience. Benefits include group health insurance, matching 401k plan, vacation and sick time.
Please submit your resume and cover letter to careers@idfstudio.com with Administrative Assistant – [Your Name] in the subject line.