Part-Time Admin Assistant for Architecture Firm (in person only)

Job Description:

We are a small but busy architecture firm looking for a reliable and detail-oriented Administrative Assistant to join our team. This is a part-time, in-person position at our Potrero Hill office in San Francisco. The ideal candidate will work 4-5 days a week, for 4-5 hours per day, during our business hours of 9am-6pm. Exact hours can be negotiated.

Responsibilities:

Opening, sorting, and scanning mail

Filing

Assisting with scheduling

Ordering office supplies and groceries

Running errands within the City of San Francisco

Greeting visitors to the office

Answering the phone and managing the general email inbox

Coordinating vendors (cleaning, exterminator, etc.)

Plotting drawings for architectural staff

Taking meeting minutes

Assisting with managing filing systems, Asana tasks, and software licenses

Minor bookkeeping duties in QuickBooks to support the business manager may be requested at a future date

Reviewing employee timesheets

Qualifications:

Strong organizational skills

Excellent communication abilities

Ability to manage multiple tasks efficiently

Proficiency in Asana preferred, helpful to know Quickbooks but not required

Previous administrative experience in a professional office setting (professional services firm experience preferred)

Must be able to run errands within San Francisco

How to Apply: If you are interested in this position, please send your resume and a brief cover letter explaining why you are a good fit for this role to admin@openscopestudio.com. We look forward to hearing from you!