ADMINISTRATIVE ASSISTANT - EXPERIENCED

Seeking an experienced and resourceful Administrative Assistant for our Facility Services Division in our fast paced company.

Must be experienced in administrative functions, a self-starter, resourceful, diligent and creative with excellent communication skills in English AND Spanish. Work is in a fast paced environment working closely with clients, vendors and our company's senior management staff.

Qualifications:

>Proven experience in an administrative, coordinator or assistant role.

>Must be proficient in Excel; any accounting knowledge in QuickBooks is a plus.

>Must be proficient in Microsoft Office Suite (Word, Excel, Outlook).

>Excellent organizational skills with strong ability to multitask and prioritize tasks effectively.

>Strong attention to detail and accuracy in data entry and record keeping.

>Excellent communication skills, both written and verbal in English AND Spanish.

>Ability to work independently as well as collaboratively in a team environment.

>Strong problem-solving skills and ability to adapt to changing priorities.

Responsibilities Include:

>Providing administrative and coordination support to the COO and CEO.

>Work with Excel to create and maintain quotes, project scope, updates and expenses/costs.

>Work with Outlook and Word documents to communicate with clients and vendors.

>Assist with customer support by answering phone calls and responding to emails.

>Assist with planning and coordination, including scheduling meetings.

>Collaborate with team members on various projects, providing project coordination support.

>Utilize MS Suite to create and edit documents, spreadsheets, and presentations.

>Assist in managing the company's service orders and vendors.

Must Meet and Maintain These Requirements:

>Must be LEGALLY able to work in the United States and be over 21 years of age.

>Must understand, speak, read and write English and Spanish.

>Must know MS Word, Excel, & Outlook E-Mail as well as Google searches.

>Able to follow directions and use common sense. Be solutions focused.

>Be organized, articulate and responsible, focused on SOLVING CLIENT NEEDS.

>Well groomed, professional, responsible, and work with little supervision.

>Have excellent work ethic, quality and detail work and advanced customer service skills.

>Organized and articulate in communicating.

>Experience in a Service industry or Facilities setting is a PLUS.

We Offer Our Employees An Above Average Compensation and benefits package:

 Stable payroll periods every other week; commonly known as Bi-Weekly.

 Salary starts at $18.00 per hour. Overtime for anything over 40 weekly hours.

 Position eligible for periodic Discretionary Performance Bonuses based on consistent demonstrated skills.

 We provide a company matching pre-tax 401K plan.

 Health, Dental and Vision insurance available with minimal co-pay.

 Employee discount and assistance programs.

 Free direct deposit into employees' bank account.

 Paid vacation time after probation and 1 year continuous employment.

 Comfortable non-smoking, progressive work environment.

 Office work hours are Mondays to Fridays, 9:00AM to 6:00PM.

If interested and qualified send your RESUME or COMPLETE CONTACT and WORK EXPERIENCE DETAIL with SALARY HISTORY.

Only WORD or PDF - ONLY. NO PICS OF RESUMES, NO TEXTS and NO PHONE CALLS. Please bring an ID, work and salary history to interview.