Legal Administrative Assistant

Law firm located in Midtown, Manhattan is seeking to hire a Temporary Legal Administrative Assistant to support the IP Litigation team for a maternity leave coverage. This position will start ASAP and will last for 6 months with flexibility to extend. This role is in office Tuesday - Thursday plus 1 additional day in office every other week. Hours 9:30am - 6:30pm, availability for OT as needed.Responsibilities: Maintain organized paper and electronic files; design and implement organizational systems where appropriateCoordinate and modify complex travel arrangements (including international) as directedPrepare expense reportsPhotocopy and scan materials as neededPrepare all materials related to the firm's billing process in an efficient, timely mannerMaintain calendars, schedule meetings, book conference rooms and make reservations as neededHandle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely mannerMaintain contact management system and manage contact communication processes as neededComplete daily diaries for timekeepers accurately and on timeType, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office productsProofread work products to ensure they are complete and accurateBecome familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)Perform office duties as requestedOperate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential informationParticipate in firm provided training programs and apply learned skills to work productsMaintain a neat, clean work areaQualifications: 2+ years of administrative support experience ideally out of a law firm environmentAbility to work in a fast-paced environment and deliver work in efficient and timely fashionAdvanced Microsoft Office skills, including Microsoft Word, Excel and PowerPointFamiliarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plusStrong attention to detail and outstanding organizational skillsStrong client service orientationExcellent verbal and written communication skillsDemonstrated ability to listen to others, follow instructions and accept feedbackAbility to work effectively with othersAbility to work independently and strong sense of accountabilityCompensation/Benefits: Up to $33/hr DOEBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)