Deputy Office Director for Operations
Deputy Office Director for OperationsPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4591299) ApplyDeputy Office Director for OperationsSalary$103,644.00 - $165,840.00 AnnuallyLocation Denver, COJob TypeFull TimeJob NumberIHA 07193 08/09/202DepartmentColorado Department of Human ServicesDivisionOCYF (Office of Children, Youth & Families)Opening Date08/09/2024Closing Date8/23/2024 11:59 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address1575 Sherman Street, Denver CO. 80203FLSA StatusExempt; position is not eligible for overtime compensation.Department Contact Informationbrennon.watts@state.co.us.How To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department InformationThis position is open to current Colorado residents only. Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) The Office of Children, Youth and Families (OCYF) shares the CDHS vision for the people of Colorado to be safe, healthy, and prepared to achieve their greatest aspirations. In collaboration with our partners, OCYF's mission is to design and deliver high-quality human and health services that improve the safety, independence, and well-being of Colorado's children, youth, and families. The Office of Children, Youth and Families (OCYF) exists to manage internal programs and divisions as well as all external activities, including the supervision of 64 counties' social/human services for compliance with Federal and State statutes and regulations. Opt in below to receive text message updates on CDHS recruiting events!CDHSCareers Description of JobThis position works to ensure the fulfillment of the Department's mission and goals to promote safety, permanency, and well-being for Colorado's children, youth, and families served by OCYF's divisions. This position exists to provide Director and leadership for the internal operations of the Office of Children's Youth and Families. As Deputy to the Office Director, this position serves as the Department's operational manager responsible for implementing and translating into outcomes, the Director's vision, goals, and objectives. This position also exists to assist the Office Director with the implementation of important reforms across OCYF's divisions. OCYF Divisions include the Division of Child Welfare (DCW), the Division of Youth Services (DYS), and the Division of Community Programs (DCP). Additionally, OCYF has programmatic teams such as Trails, the Medical Oversight team, the Communications team, and the Colorado Implementation Science Unit (CISU), as well as a Judicial/Legislative Administrator and Chief Financial Officer. Job Duties:Organizational Management:
To make OCYF more effective and efficient, this position is responsible for reviewing, developing, implementing, and managing the OCYF processes, procedures, and organizational structure.
Guide and oversee ongoing division planning and development
Assist in formulating policy and directing overall operations
Assist in developing responses and tracking progress of Office of State Auditor findings for the Office.
Provide direction relating to the clearance process; either through making suggestions and edits or approving documents (hardcopy and electronic) promptly
Serve as a member or chair on several boards, commissions, councils, and other stakeholder forums
Policy development, coordination, and management
Coordinates the legislative activities of the Office by working with Division Directors and the OCYF Judicial and Legislative Administrator to identify problems in legislation and needs for new legislative initiatives. Regularly brief Office Director on legislative issues. Guarantee legislative proposals are done consistently across the Office and prepare for the Office Director's review and approval.
Coordinates Joint Budget Committee (JBC) Hearing and Briefing process by working with Division Directors, OCYF CFO, and the Office Director to gather information and prepare responses to JBC inquiries for the Office Director's review.
At an Office level, the position will consider program policy, intent, political climate, federal regulations, state statutes, departmental strategies and philosophies to develop and implement strategies across Divisions that promote policy/budget efficiencies and effectiveness.
Strategic planning
Determines if OCYF trends and best practices are successful in aiding the development of the overall strategies for OCYF programs.
Coordinates the strategic planning process by setting forth work plans, timeframes, objectives, measurements, and identifies individual accountability. Develops tracking mechanisms to hold accountable any individuals with assigned action items.
This position contributes to the development, implementation and performance measurement of the Office's strategic goals, Wildly Important Goals (WIGs), and impact performance objectives.
Provides data, information, analysis, and recommendations to the Office Director regarding Office-wide strategic goals, objectives, organization structure, and procedures to ensure optimal effectiveness, efficiency, and service quality.
Financial Management
Works with Division Directors and the OCYF CFO to ensure decision items are done consistently across the Office and prepare for Office Director's review and approval.
In conjunction with the Division and the OCYF CFO, partner to develop innovations and/or changes to create fiscal efficiencies and realize cost savings.
OIT projects
Facilitates the OCYF/OIT monthly meeting and ensures.
Prioritize OIT projects, according to OCYF and CDHS needs and goals.
Attend and participate in the CDHS/OIT monthly meeting.
Project Coordination/Management:
Assist the OCYF Office Director with the business management of OCYF projects/tasks, including the development, implementation, coordination, and supervision of project goals, objectives, and activities, attending and scheduling meetings, taking meeting minutes, drafting agendas, and onboarding new projects.
Assist in monitoring OCYF projects/tasks, including all short and long-term goals, project calendars, priorities, progress, work plans, and budgeting details. Review the project plan and assist when additions and or adjustments need to be made to the strategic planning document. Ensure all team members and project participants have what is needed to meet the deadlines and milestones set by reviewing a complex project, change, and process improvement plans.
Communicate with various teams internally, assists in setting times and dates for meetings to keep projects on schedule, organize project logistics and determine when to relay any issues with timelines or budgets to the OCYF Office Director. Provide support to ensure OCYF's process improvement, change management, and project management needs are met as the project evolves by evaluating the entirety of the situation and making strategic intervention recommendations.
Provides data, information, analysis, and recommendations to the Office Director regarding Office-wide strategic goals, objectives, organization structure, and procedures to ensure optimal effectiveness, efficiency, and service quality.
Reviews and analyzes projects/tasks, determines when recommendations should be made, and makes recommendations to the OCYF Office Director based on the analysis and evaluation of the Department’s goals and strategic plan.
Evaluates the relevance and importance of the OCYF’s theories, concepts, and principles to tailor them to develop a different approach or plan to fit specific circumstances. Applies known and established project management theory, principles, and conceptual models to meet an individual’s needs and situation.
Operations and Supervision:
Serves as the Appointing Authority.
Overall responsibility for supervision and performance management.
This position is actively involved in recruitment and retention of Department personnel, utilizing established procedures, and starting the hiring process, interviews applicants, and recommends hire, promotion, or transfer.
Provides oversight of all Department Supervisory Personnel: supervision, timekeeping, progressive discipline (inclusive of issuing Corrective/Disciplinary Actions and conducting Personnel Board Rule 6-10 Meetings), second level signature of performance planning and appraisal (PMAP), training and staff competency, etc. Completes corrective and or disciplinary actions.
Position has thorough knowledge of State Personnel Rules and related CDHS/OCYF policies. Ensures human resources are utilized in optimum fashion with creative and accountable actions by supervisors. Authorizes educational, personal, and administrative leave time.
Other Duties As Assigned:
Perform other duties as assigned, including but not limited to, Interim Officer Director Role as needed
Responds to and makes decisions on emergency or urgent requests from Divisions, stakeholders, and/or media in the absence of the Office Director.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsExperience Only:Ten (10) years of relevant experience in an occupation related to the work assigned to this position, two (2) of which must have included experience with public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives OR Education and Experience: Ten (10) years of relevant experience in an occupation related to the work assigned to this position, two (2) of which must have included experience with human services and strategic planning, policy development, stakeholder engagement, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives. At least five (5) years of government experience, and two (2) years of supervisory experience. Preferred Qualifications:
Master’s or bachelor’s degree in public policy or administration
Experience in strategic planning, budget development, and legislative processes.
Proven track record of driving organizational change and implementing reforms.Strong understanding of child welfare policies, practices and regulations.Excellent communication, interpersonal and decision-making skills.
Ability to build and maintain effective relationships with internal and external stakeholders.
Broad understanding of and demonstrated expertise in public sector and/or community-based initiatives relating to child welfare, juvenile justice, or family support, including regulations, trends and emerging issues.
Policy analysis and development experience for a human services program and/or entity.
Extensive experience leading teams, strategic planning and administering large programs, working with multi-million dollar budgets.
Proven record of building and managing teams and creating an enabling environment.
Proven ability to provide strategic direction and ensure an effective work structure to maximize productivity and achieve goals.
Ability to problem solve and execute decisions.
Ability to work in a complex political environment
Proven experience in overseeing and executing data-driven performance management and outcome-based systems and initiatives.
Conditions of Employment:The successful candidate in this position must be willing and available to submit to the following conditions:
Travel – Light travel to DYS facilities located throughout Colorado. Out-of-State travel to attend annual OCYF related conference and meetings
Must pass a Colorado Bureau of Investigations and a Federal Bureau of Investigations background check as a condition of employment. Included in the background check is a current and/or previous employer check. Your current and/or previous employers within the past 10 years at a minimum must be listed on your job application (most recent in descending order), even if the job or duties are unrelated to the position for which you are applying. Incomplete employer information (address, phone number, and supervisor) or omission of former employers may result in a disqualification of your application.
Continued employment is contingent upon successful completion of the DYS Pre-service Training Academy, along with any mandatory annual training if required for the position.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpastate.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. Supplemental InformationLink to:How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply) Link to:The Assessment Process (https://cdhs.colorado.gov/information-for-job-applicants#assessment-process) For additional recruiting questions, please contact brennon.watts@state.co.us.About Us: If your goal is to build a career that makes a difference, consider joining the dedicated people of theColorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planwww.copera.orgplus 401(k) and 457 plans
Medical and dental health plans
Employer supplementedHealth Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHubstate employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program. For moreinformation, go tohttps://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.Our Values:We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhsada@state.co.us or call 1-800-929-0791. THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYERToll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support) The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 Why are you interested in this position and why do you think you would be a good fit for the Deputy Director of the Office of Children, Youth and Families? Please describe your relevant experience. 02 Please describe your experience bringing together diverse stakeholders to drive change. Give at least two specific examples describing the partners, how you facilitated the work, and the outcomes. 03 Describe a time when you executed tactical or operational strategies to support a strategic plan. Your response should include the strategy supported, the policy or procedure implementation, and the outcome. 04 Are you a veteran? Your DD-214 must be uploaded with your application.
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Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
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If you are a current or former State of Colorado employee, please list your employee number (starts with 997). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
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Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
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The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
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AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email