Accountant III Executive Director's Office / DPA - Hybrid
Accountant III Executive Director's Office / DPA - HybridPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4661443) ApplyAccountant III Executive Director's Office / DPA - HybridSalary $81,204.00 - $87,550.00 AnnuallyLocation Denver, COJob TypeFull TimeJob NumberAAA-09114-091724DepartmentDepartment of Personnel & AdministrationDivisionExecutive Director's OfficeOpening Date09/18/2024Closing Date9/29/2024 11:59 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.FLSA StatusExempt; position is not eligible for overtime compensation.Department Contact InformationHeather Siegal heather.siegal@state.co.usPrimary Physical Work AddressEligible for a hybrid flexible work assignment within Colorado and may be required to work on site at 1525 Sherman St Denver Co 80203 as necessary to meet business needs.How To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
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Department InformationThis position is only open to Colorado state residents. NOTE: This posting may fill more than one vacancy. Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=youtu.be) To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video What Happens After You Apply (https://youtu.be/Bevm6F3LfBM) Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion (https://www.youtube.com/watch?v=eAPo-IRsOZU&t=3s) The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships. DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth. If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more. Good Government Starts Here! Why We Want You: We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government. What You'll Get From Us: In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video (https://www.colorado.gov/pacific/dhr/benefits) for details on the benefits offered to employees. Description of JobThis position assists the Department Controller, the Division Director and Deputy Director with managing all financial aspects for the Division of Human Resources which includes overseeing and authorizing expenditures, monitoring revenues, reviewing and/or entering accounting entries, year-end accruals, ensuring budgetary compliance and monthly reporting on the financial status of each unit.A summary of the duties and responsibilities will include, but are not limited to, the following:
Review for accuracy and appropriateness, then approve transactions entered by other accountants (e.g., GAX, FE, FA, RQS, CT, IET, CR, JV, etc.) Process employee reimbursements and payments to vendors. Prepare and enter journal entries as appropriate for monthly close. Review account coding to ensure transactions are in conformity with applicable Long Bill Appropriations, State Fiscal Procedures, State Fiscal Rules, Generally Accepted Accounting Principles, Governmental Accounting Standards and federal requirements, as applicable. Utilize advanced level Excel functions to review, analyze and report accounting data. Ensure submitted documents have adequate supporting documentation with clear explanations. Review submitted documents for accuracy prior to submitting to approver. Account for and reconcile monthly all balance sheet accounts, including but not limited to accounts receivable, accounts payable, deferred revenue, and prepaid expenses. Perform monthly reviews of budgetary and accounting reports and transactions to ascertain that financial information has been correctly recorded. Responsible for ensuring all BSA reconciliations are completed for self and direct reports by established deadlines.
Provide technical guidance on Common policies and accounting support for each assigned program. Prepare and submit invoice billings for all common policy departments via CORE internal transactions. Follow-up on outstanding invoices and receivables as needed. Compile asset and depreciation schedules, debt schedules and detailed billing information. Track TABOR revenue and ensure that transactions are properly classified. Ensure transactions are recorded in the proper accounting period. Allocate and post monthly and quarterly expenses and revenue in accordance with GAAP and Fiscal procedures. Confirm inter-agency payables/receivables and record any necessary JV's at month-end, quarter-end, and year-end. Provide quarterly training to DPA staff in alignment with the Executive Director’s Office goals.
Prepare monthly division financial reports including but not limited to operating report balances and detailed fund balance analysis of assigned programs. Analyze monthly financial reports including projections of monthly and yearly expenditure patterns to provide management with information necessary to control budget and make adjustments. Utilize advanced level Excel functions to review, analyze and report data. A summary of analysis detailing identified issues, analysis, and questions should accompany draft and final monthly operating reports.
Complete quarterly reporting to Dept. Controller to explain variances and abnormal balances in accounts. Compile and submit information to the Office of the State Controller for use in the statewide indirect cost plan. Provide reporting and variance analysis for TABOR revenue.
Review, analyze and reconcile accounts for assigned programs to ensure accuracy of representations in financial statements and reports. Work to become proficient at performing all required tasks in the CORE environment. Provide division managers guidance on CORE reporting as needed.
Prepare accurate year-end financial exhibits with adequate supporting documentation as required by State Fiscal Procedures. Provide documentation for annual statewide audit and respond to audit variance analysis and transaction questions as requested.
Provide financial management to assigned units.
Assist with division rate setting.
Establish efficient accounting processes, policies and LEAN concepts between DPA divisions to streamline processes and establish ""Best Practices.""
Review fiscal impact of programmatic decisions and communicate to supervisor and Controller. Monitor appropriations and spending to avoid over-expenditures. Make decisions that reflect knowledge of known accounting theory, principles and complex accounting problems. Make all other decisions by using a comprehensive analysis of transactional coding, appropriateness and acceptable documentation for approvals, and within appropriate guidelines. Review legislative fiscal notes and identify fiscal impacts to assigned divisions. Attend corresponding fiscal note meetings and be prepared to discuss potential issues with the DPA budget unit.
Determine the best method to communicate operating report information to division managers. Attend assigned division update meetings and provide information requested.
Perform human resources tasks, including supervision of assigned staff.
Approve work hours and leave requests in Kronos at least monthly.
Submit employee performance plan annually. Perform annual mid-year and final performance evaluation and submit to HRU.
Monitor performance and recommend disciplinary action as needed. Reviews work performed by assigned staff to ensure accuracy and
compliance with rules and regulations.
Assign job duties. Determine the best method or technique for carrying out assigned duties. Evaluate and recommend changes in staffing patterns, processes, and procedures.
Develop and/or update the desk manual for this position, including procedure for every duty performed.
Identify duties/tasks that need to be documented with written procedures.
Create procedures that include step-by-step instructions with screenshots when appropriate.
Procedures are written in a clear and professional manner using proper grammar and language. Procedures include notes for special handling and different processing at period end, quarter end, fiscal year end and fiscal year beginning. They also include the name of the author, date written, date updated, file path, and page numbers. Submit drafts for review by supervisor and update as requested.
Procedures should be saved in an electronic shared folder in an organized manner that allows for ease in finding specific procedures.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsA Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration. Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: H8A3XXACCOUNTANT III (https://drive.google.com/file/d/0BwUD9Bt4G-21UlpqdF82WGg5elk/view?usp=sharing&resourcekey=0-EvJRYMjdcPVijH80Aym2KQ) MINIMUM QUALIFICATIONS:Experience Only: At least 8 years of accounting experience which must include at least 1 year of supervisor experience OR Education and Experience: A combination of related education (coursework requires 27 semester hours completed in accounting or auditing)and/or at least 4 years of accounting experience which must include at least 1 year of supervisor experience Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:
Previous State Service related to the work assigned to the position
Experience with an ERP financial system or CORE
At least two years of recent and relevant accounting experience within the last 8 years
At least two years of prior state governmental accounting experience
Working knowledge of Generally Accepted Accounting Principles (GAAP)
Strong understanding of accounting concepts including, but not limited to, debits and credits, accounts payable, accounts receivable, prepaid expenses, deferred revenues, fixed assets, depreciation, and reconciliation
Ability to communicate effectively and excellent customer service skills
Moderate to advanced knowledge of Excel
Conditions of Employment:
A pre-employment criminal background check will be conducted as part of the selection process.
Comparative Analysis Process The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpastate.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental InformationThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Accommodations : The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal heather.siegal@state.co.us The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 This position requires: Experience Only: At least 8 years of accounting experience which must include at least 1 year of supervisor experience OR Education and Experience: A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or at least 4 years of accounting experience which must include at least 1 year of supervisor experience Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement Do you meet this qualification?
Yes
No
02
If you selected yes, please tell us about your qualifying education or equivalent experience here, including names of organization and dates of service.
03
Please describe any governmental accounting experience you may have. Be as specific as possible.
04
If offered this position, is the salary listed acceptable to you?
Yes
No
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Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. If you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known):
06
Please describe how you learned of this job opening.
Required Question
AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email