Administrative Assistant- Part Time 30hrs a Week

About Employment

We are a painting and cleaning small family-owned company seeking a team member to assist the owner. This will entail company administration duties, customer service responding to calls, and emails, and assisting in preparing quotes, invoices, receive payment, schedule personnel, file and reconcile credit card statements.

Examples of Duties:

Respond and received phone calls.

Prepare quotes, purchase orders and invoices.

Receive customer payment in QB

Order Office, Cleaning and Painting Supplies needed by personnel

Performs filing according to office standards.

Perform administrative duties.

Reconcile Credit Cards Statements

Scheduling and dispatch of jobs for (Painter and Cleaner) workers

Maintain and coordinate appointments and calendars.

Qualifications: to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Bilingual in English and Spanish (Required)

Must have office and administrative experience

Experience in sales and customer service

Good communication (verbal, written) skills and superior phone skills

Proficient in Microsoft Office (Word, Excel, Etc.)

Accounting knowledge in Quick Books (preferred)

Works well with others

Well organized

A friendly personality

Strong attention to detail and is coachable

Office Hours

Monday to Friday

Morning 9:30am to 4:00pm with 30min break

This is a part time position of 30hrs a week with a very high probability of becoming full time to the proper candidate.

Please note this position do not have health benefits and vacation and sick time will be discussed at time of interview.

Please send your resume for consideration only if you meet the requirements.

Must Pass a background check.

We are a Drug Free Workplace.

Must have a valid driver’s license, a dependable vehicle, and a clean driving record.

Be local, preferably in Broward County.

This is a Position where you would be working out of the owner’s office daily in her home so that must be a comfortable situation for whoever is selected also be comfortable with pet as owner dog is always in her office.

NOTE: This is not a remote position.