Bookkeeper

Supervisor

- Reports to Office Manager

Required Skills and Qualifications:

- 5 years of Bookkeeper experience

- Full ownership of position including execution & improvements

- Ability to meet deadlines

- Disciplined, self-motivated and organized

- Punctual, professional ethics and positive attitude

- Pro-active and takes initiative

- Understand and effectively carry out written procedures

- Ability to work overtime when required

- Computer experience including Windows, Microsoft, QuickBooks & using Internet

- Accounting skills

- High School Diploma or GED equivalent

- Continuous improvement oriented

Physical Demands and Work Environment:

- Frequent sitting, walking, standing, lifting/carrying up to 50 pounds, bending, kneeling and reaching

Responsibilities:

General Responsibilities:

- Seek timely completion of work & meet deadlines

- Foster good communication amongst fellow co-workers

- Keep clean and neat work area

- Learn Time Tracking Software to maintain accurate labor and material records

- Follow timely production start, stop and break times

- Accountable for safety of self and others

- Learn and follow all company procedures

- Follow all company policies as outlined in employee handbook

Job Specific Responsibilities:

Work in Front Office as Reception

Reception

- First point of contact for vendors, clients & deliveries

- Answer phones, check and take messages

- Qualify “walk-ins” for our services and forward website emails for Sales Qualification

- Order office & computer supplies

Payroll

- Review time entered in Time Tracking Software for accuracy

- Relay errors in information to appropriate personnel to eliminate future errors

- Run Weekly Employee Reports in Time Tracking Software

- Enter time for all employees in QuickBooks payroll system

- Set up new hires in QuickBooks payroll system

- Inactivate terminated employees in QuickBooks payroll system

- Enter benefits for employees in QuickBooks payroll system as necessary

- Coordinate and track vacation schedules and sick days for all employees

- Maintain Payroll files and archives

Accounts Payable

- Collect and track Packing Slips and Purchase Orders (POs)

- Reconcile POs with bills in ShopPAK & export to QuickBooks

- Enter non-PO bills into QuickBooks

- Pay all bills before due dates and take discounts whenever possible

- Collect and track credit card receipts

- Reconcile Credit Card Statements and pay monthly

- Track Use Taxes

- Maintain working relationships with our vendors A/R dept

- Maintain A/P files and archives

Accounts Receivable

- Invoice clients, monthly, and/or by their contract specified billing due date

- Process Invoices in ShopPAK billing and export to QB

- Send and sign Waivers

- Create and send Statements to follow up on past due payments

- Maintain A/R files and archives

Additional Requirements

- Ability to speak English

- Proficient with math & basic office skills

- Self-motivated, professional ethics, and desire to advance

- Ability to work independently, but willing to respond to critical feedback

- Legal documentation for working in the United States

- Perform other duties, as necessary, to meet the mission and goals of the company