Inventory Management and Administrative Assistant

Position: Inventory Management and Administrative Assistant

We are looking for an Administrative Assistant to manage Inventory locations and assist with General Accounting and Administrative tasks at Estate Winery in Woodside, CA.

Qualifications:

Min. 6 months of Inventory Management

Experience with Microsoft Dynamics Navision a plus

Experience with Wine Direct

Proficiency with MS Excel

High attention to detail

Customer service skills required

Dynamic/ Interpersonal Skills are key (will work with a variety of different departments)

Team Player, organized, takes initiative, customer service oriented

Flexibility in this role is required.

Item & Inventory Management

Create and Manage wine item codes in Wine Direct to ensure proper integration with Navision

Maintain wine inventory at various on-site and off-site locations

Coordinate and monitor inventory stock levels for all locations with each Department

Count and reconcile all inventory locations on a scheduled basis including warehouse

Order and transfer wines as needed for Winery, Wine Club Orders, Events etc.

Reconcile any Wholesale BOL’s or other Warehouse orders

Manage and samples and 100% Discount items as needed

Review Will Call orders regularly to help facilitate inventory movement

Establish and maintain inventory policies and procedures as needed

General Office Administration

Answer phone calls and route to proper department

Mail sorting and delivering/scanning to proper department

Support Accounting Manager and Wine Club Manager with general administrative support

Support Compliance with wine items integration and paperwork management onsite

Support Sales Team as needed with Order entry in Navision and general logistics

Support Production with bottling and all related documentation in Innovent and with warehouse

Support with wine items flow as it pertains to Wine Software with Wine Club, Events & Compliance