Administrative Assistant

Leading Door and Window manufacturer seeks a highly talented individual to support the front/back-office functions of the company. The duties include assisting admin departments on ongoing projects, greeting visitors, answering and routing phone calls, and providing support as necessary.

Monday-Friday 7:30am-4:00pm

$20.00-$23.00/hour

Responsibilities:

Answer and route calls for three respective companies.

Greet, screen, and direct visitors and/or phone calls to the appropriate person and/or department.

Sort and open the mail and communicate when boxes arrive to the appropriate department/personnel.

Maintain an accurate and up-to-date log of Quotes, Proposals, Change Orders, and Work Orders.

Create and distribute Work Order Books for awarded jobs to the different departments of the company.

Keep Lobby supplies stocked (i.e. eating utensils, plates, cups, coffee creamer, filters, sugar, etc.).

Ensure the maintenance of company copier (keep toner stocked, paper, etc.) as well as call technicians when necessary.

Ship steel, wood, and glass samples to clients per Project Coordinator requests.

Keep inventory of steel color samples, such as Galvanized and Metalized Burnished Bronze, Gun Metal, and Antique Coin.

Keep contact master lists updated.

Maintain and update spreadsheets and Job Binders.

Other duties as assigned.

Requirements:

HS Diploma or GED

1+ year of experience as a receptionist or administrative assistant

Proficient in MS Word, Excel, Outlook

If you meet the above criteria and are interested in joining our team, please reply with your resume and the best way to contact you. We look forward to speaking with you.