Academic Program Coordinator

Reference #: REQ0000060919

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Communication Sciences and Disorders Department in the College of Health and Human Development at Penn State seeks an experienced administrative professional to serve as the Academic Program Coordinator for the department educational programs.Primary responsibilities include, but are not limited to:Responsible for all active undergrad and graduate students, including record-keeping, approval for graduation, scheduling final/comprehensive exams, typing, and processing assistantships/traineeships.Serve as the liaison between graduate students, faculty, and the graduate school.Keep faculty and students informed of Departmental and University regulations/changes.Enter and retrieve information from LionPATH for admissions, course registration, petitioning for overload, drop/add, instructional information, audits, transcripts, etc.Act as the primary contact for planning and entering course layouts for future semesters working in collaboration with the Undergraduate Professor-in-Charge, academic advisors, Graduate Professor-in-Charge, and Department Head.Maintain student files, including records of clearances required prior to initiation of clinical practice, and other documentation related to qualification for clinical certification.Serve as the primary staff support for the Professor-in-Charge for the Graduate program, including composing routine correspondence, letters, memos, annual reports, preparing minutes from Graduate Faculty Meetings, etc.Responsible to the Admissions Committee for sending information and responding to questions regarding the CSD program, monitoring all materials received from prospective students, maintaining information on GRADS System, coordinating arrangements for prospective student visits, sending acceptance/rejection follow-up letters, using spreadsheets for compiling information on applicants for Committee review.Work closely with the Administrative Support Coordinator on processing assistantships and fellowships.Provide back-up administrative support for the Speech, Language, and Hearing Clinic.Provide backup support to the CSD department as needed.The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inall ofits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.Education and Experience:

This position will be filled at either the Intermediate Support level or the Senior Support Level.

Requires a High School Diploma/GED or Vocational Training/Degree plus two or more years of related experience, or an equivalent combination of education and experience for the Intermediate Support level.

Requires an Associate's Degree plus four or more years of related experience, or an equivalent combination of education and experience for the Senior Support level.Candidates will exhibit excellent interpersonal, verbal, and written communication skills, and demonstrated conscientious attention to detail and organizat on. The successful candidate must have a strong commitment to diversity, equity, respect and inclusion, be highly motivated, exhibit a high level of professionalism, and a dedication to exceptional customer service. Consistent high quality and thorough work is critical. Must be able to work with minimal supervision and exercise discretion and independent judgment. Excellent computer skills required. Proficiency in all Microsoft Office applications essential.This position requires in-depth knowledge about The Graduate School and graduate student records. Experience with systems including SIMBA, GRADS, WorkLion, iTwo, and LionPATH is preferred.Additional Information:

The successful candidate must be able to comply with all applicable health and safety requirements in the Speech, Language, and Hearing Clinic and other work settings.This position requires the following clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.Application Instructions:

To be fully considered, please submit a cover letter, resume, and contact info for three references. Review of applicants will begin immediately.The salary range for this position, including all possible grades is:

$38,300.00 - $61,000.00Salary Structure - additional information on Penn State's job and salary structure.CAMPUS SECURITY CRIME STATISTICS:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.Employment with the University will require successful completion of background check(s) in accordance with University policies.EEO IS THE LAWFederal Contractors Labor Law Poster

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University Park, PAPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.