Now Hiring: Urgent Position, Apply Immediately
Office Assistant needed for MEAL DELIVERY SERVICE (Los Angeles – Torrance) A growing/busy meal delivery service, dedicated to providing the highest quality of nutritious meals to the ever-growing aging population, is looking for a reliable and experienced office assistant/customer service who enjoys working with a team, and daily interaction with senior citizens. Full-Time with future growth potential 30-40 hours/week $18-23 per hour DOE Must have: - Previous experience in an office setting, providing customer service, sales support and more. - Ability to verbally communicate clearly and professionally with both clients and management - Ability to take direction, be adaptable, and have strong follow-through - Strong computer skills. Knowledge of Microsoft Office Suite - specifically, Excel - Ability to meet deadlines - Excellent customer service skills – sales calls, follow ups, customer service calls, etc. - Attention to detail - Strong phone skills - Ability to work independently - Reliable transportation to work - Ability to pass a criminal background check
Looking for Partime + at least 3 days a week and max 5 days
We need an inhouse assistant with experianced in :
- Office related work
- Computer / fax and office equipment / answering phones
- Basic photo taking and editing
-read and write english fluently
-Familiar with internet ,working on websites / social media
- Experiance in sales / Ecommerce
We are open to part time to full time and pay hourly starting from $18 / hour .
sales experties will also get commission Must be:
- Dependable and Punctual
- Detail oriented
- Quick learner
- Cheerful and Compassionate
- Observant (Experience with senior interaction is a plus, but not required)
Responsibilities Include (but are not limited to):
- Customer Service
- Scheduling meal orders
- Coordinating with kitchen
- Overseeing delivery drivers and their delivery routes
- Multi-Office Liaison
- General Office Duties (Correspondence, Filing, Scanning, Etc.)
- Administrative support to Operations Manager
If this sounds like you, please email with the following:
- Name and contact information, email address, best telephone # please
- Resume / work experience (PDF or MS Word docs) OFFICE ASSISTANT, Cabrillo Marina
General Information
o Job Title:
Office Assistant
o Location:
224 Whalers Walk
San Pedro, CA, 90731
o Employee Type:
Full Time
o Job Category:
Office, Marina
Contact Information
o Name:
Cabrillo Marina
Attn: Rosie Rojas
o Phone:
(310) 732-2252
o Email:
Description
The office assistant is responsible for general office duties including taking payments, updating files, admitting vendors into the facility, answering phones, filing.
Essential Duties and Responsibilities
Assisting customers and the public with questions they may have regarding the marina operations.
Communicating with customers the marina rules and regulations in a courteous and professional manner.
Receiving slip fee payments.
Entering information in the marina program, including payments, insurance and registration updates.
Issuing keys and parking permits.
Answering incoming calls.
Maintaining customer files.
Contacting customers regarding expired insurance and registrations.
Dealing with outside vendors. Assuring that all vendors have current Access Agreements and insurance.
Developing and maintaining effective, friendly, professional working relationships with staff, members, guests,
and vendors.
Carry out duties and responsibilities assigned by the Office Manager.
Availability to work overtime when required.
Other duties as assigned by Manager.
Safety and Environmental Responsibilities
Follow LCT Safety and Environmental rules and complete required related training.
Report all accidents, injuries, spills and near misses immediately.
Technical and Physical Requirements
High school diploma or equivalent preferred.
Proficient in Microsoft Office programs.
Previous marina experience preferred.
Minimum Soft Skills Qualifications
Eagerness to engage in a growing, fast paced, and industry-leading company.
Consistently treats others with dignity and respect.
Genuinely serves others with humility and a positive attitude.
Frequently demonstrates a bias toward action.
Always communicates effectively and courteously with fellow teammates, vendors, and customers.
Continuously follows policies and procedures while seeking out new and better ways of accomplishing duties.
Shows resolve and overcomes difficulties in a positive and productive manner.
Gladly provides responsive, and high level of service to our teammates and customers.
Eagerly puts forth the extra effort to accomplish duties.
Adapts quickly and efficiently to changing priorities to meet teammate or customer needs.
The Company
LCT Management Inc. (“LCT”) is a recognized leader in the management of Southern California coastal marinas. As an established company, LCT cultivates a team dynamic led by seasoned professionals to serve the boating community within the marinas it manages. LCT offers education and training opportunities and the chance to work with – and learn from – highly experienced professionals in the marina industry. In addition, LCT offers eligible employees healthcare benefits, 401(k) plans, and paid time off.
LCT provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, LCT complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training.
Bread Lounge is a leading wholesale bakery supplying local restaurants. We are looking for a proactive Wholesale Office Coordinator to manage customer and vendor communication, orders, and office operations.
Responsibilities:
Customer & Vendor Communication: Respond to inquiries, place vendor orders, and manage customer adjustments.
Order & Inventory Management: Process wholesale orders via NowCommerce and QuickBooks, and help manage warehouse inventory.
Reports & Payments: Generate production, logistics, and sales reports. Record payments and vendor invoices.
Office Support: Handle general office tasks and cross-department communication.
Qualifications:
Proficiency in QuickBooks and Excel. Strong organizational and communication skills.
The role requires a full-time commitment, including Saturdays and Sundays from 6:30 AM to 3:00 PM, in addition to three weekdays during the same hours.
Training will be provided. Commercial Real Estate Development office seeking Full-time candidate to assist different team members with on-going projects. Candidate must be detail-oriented, organized, able to self-manage and stay on top of numerous tasks through completion. Familiarity with QuickBooks, Yardi a plus We are a dynamic and growing company dedicated to providing top-notch services/products to our clients. We pride ourselves on our commitment to excellence and innovation. We are currently seeking a highly skilled and motivated Administrator to join our team
Looking for an individual for admin/accounting Position
Must be experienced in accounting
-A/P
-A/R
-P&L
Key Responsibilites :
-Prepare and analyze monthly, quarterly, and annual financial statements.
-Manage the general ledger and ensure accuracy in all financial transactions.
-Oversee accounts payable and receivable processes.
-Perform reconciliations of bank statements and other financial accounts.
-Ensure compliance with GAAP and other regulatory requirements.
-Assist with budgeting, forecasting, and financial planning.
-Support audits and coordinate with external auditors.
-Provide financial insights and recommendations to management.
Qualifications
Minimum two years experience in bookkeeping
Computer proficiency required; specifically with Microsoft Office applications (e.g. Word, Excel, Access, etc.)
Applicants must be reliable, trustworthy individuals
Must be able to work independently under minimal supervision/direction of management
Internet experience
Phone etiquette
English proficiency
Multitasking and Problem-solving
Go Getter
Positive Personality and a “WHATEVER IT TAKES” attitude
What We Offer:
-Competitive salary
-Opportunity for career growth and development.
-A supportive and collaborative work environment.
-Flexible working hours
Please send your resume (PDF or MS Word formatted only) to the above e-mail address. Office Clerk needed to start immediately. Must be proficient with emails (Outlook and printing), Microsoft Word, answering phones and filing. Bilingual (English/Spanish) a plus; knowledge of accounting/QuickBooks a plus. This is a temporary full time position starting immediately through January, 2025. This may evolve into (Please note in December we are moving to Burbank, CA) The world of work is changing…short commutes, flexibility, and convenience are the minimum standards employees want when it comes to how they want to work!
At IWG, we are leading the way. We’ve built the world’s largest workspace network so that our customers can work from wherever, and however, they want… in over 120 countries across the globe!
Join us and help us bring more freedom to people and businesses, while expanding our network. You’ll be able to enjoy a great work life balance and competitive benefits, while growing your career path along the way.
The opportunity
As a Community Associate, you’ll work closely with new and existing customers across a myriad of industries, working to create and maintain your own community within your center, where you will help take care of all the administrative and support needs for your customers…so that your customers can focus on running their business.
A typical day at IWG
You arrive a few minutes before your center opens to make sure everything is ready and check there’s nothing the cleaners have missed.
Customers arrive all throughout the morning. One asks you for a changed WiFi code. Another wants to know if his important package has arrived. A woman needs directions to her meeting room… and can you help her set up the projector and show her where to find a great cup of coffee. You’re off to help her get set-up, as soon as you connect the incoming call to another customer. You may sure that all of the services are properly charged, so that invoices are accurate.
It’s time for a quick coffee break, relax and enjoy a few minutes to yourself.
The mail arrives. You sort through it while dealing with a whole host of other customer requests, remembering to email the customer from earlier to let him know his package is waiting for him in his mailbox. And that’s lunch.
A new wave of customers arrive throughout the afternoon. You help a customer with printing and another with their invoice. A customer in a team room say it’s too hot in their office, no problem you are on it and open a ticket in our service portal.
You’ve earned yourself another quick coffee break, relax and enjoy a few minutes to yourself.
Early afternoon, you sit down with the Community Manager to discuss the organization of next week’s networking event in your center. You plan and write the e-invites to customers, then create, print and put-up posters on the noticeboards around the center. To your excitement, the Community Manager is coming around the corner with a prospect (someone interested in joining the IWG community), you share a few details about what makes this space so amazing for your customers and encourage them to join the network soon so they can participate in next week’s networking event – then you head back to finish putting up your posters.
The day is coming to a close. Time to gently ask the large group in meeting room 3 to start wrapping up. You direct them to the nice restaurant you know around the corner, so they can grab a bite and continue their discussion. You ensure everything’s nice and tidy, it’s time to head home.
About you
We’re looking for someone who knows how to manage multiple tasks while providing customers with the best possible service. You also need to be:
A good communicator, with the ability to build strong professional relationships and empathize with people’s needs (Ideally 1+ years of customer service experience)
Happy taking ownership of problems and finding ways to solve them
Positive, enthusiastic, and able to adapt to fast-changing situations
Experience and confidence using MS Office and other basic IT equipment
Legally eligible to work in the Country you are applying within and at least 18 years old
What we offer
On top of a competitive total compensation package, you’ll enjoy:
Work life balance (no standard nights/weekends)
Generous paid time off plans (sick and vacation)
11 Paid Company Holidays per calendar year (in addition to your PTO accrual)
Competitive 401K Program, with a Company match
Affordable and comprehensive health care for all full-time team members (and some plan options for part-timers as well)
A quarterly bonus plan program, plus an hourly rate of $19.62
A bright and inspiring work environment
Training and development opportunities aligned with great career path opportunities
A professional workplace community (business casual attire required) We are a Printing company in the City of Bellflower. We’re seeking a Receptionist/Front Desk/Secretary who will greet customers, manage day-to-day office tasks with efficiency, Your role will be pivotal in ensuring smooth operations and a welcoming environment for everyone who interacts with our company.
No Experience needed, we can train; what we need is an energetic, responsible, positive person.
Qualifications:
High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
Previous experience in a receptionist or administrative role is a plus
Ability to manage multiple tasks simultaneously.
Self-starter with a willingness to take initiative when necessary.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment is a plus.
Bilingual English/Spanish is a plus. TYPIST / LEGAL ASSISTANT: Monday - Friday 8am - 4pm. Fast / accurate typing by touch, legal experience and bilingual a plus. Must have own transportation, available full time and live in the AV. Job Overview: Front Desk Receptionist (Auto Collision Center)
We are seeking a vibrant and detail-oriented Front Desk Receptionist to join our team at our busy auto collision center. The ideal candidate will be fluent in Spanish, possess excellent customer service skills, and be adept at multitasking in a fast-paced environment. If you have an outgoing personality, are a quick learner, and have a knack for handling various administrative tasks, we want to hear from you!
Key Responsibilities:
- Greet and assist clients with a professional and friendly demeanor
- Answer and manage phone calls related to auto collision services
- Handle account receivables and perform basic accounting tasks
- Maintain accurate and up-to-date records of client interactions and transactions
- Multitask effectively
- Provide exceptional customer service, addressing client inquiries and concerns about vehicle repairs and insurance claims
- Manage office supplies and inventory
- Coordinate and schedule repair appointments and estimates
- Perform data entry and manage electronic filing systems
- Ensure the front desk area is organized and welcoming
- Assist with various administrative tasks as needed, including coordinating with repair technicians and insurance adjusters
Qualifications:
- Fluent in Spanish and English
- Minimum of 1 year of customer service experience
- Proven experience in accounting and handling account receivables
- Proficient in using computers and various office software (e.g., Microsoft Office Suite)
- Exceptional multitasking skills and ability to work under pressure
- Outgoing personality with excellent communication skills
- Quick learner with a proactive approach to problem-solving
- Strong organizational skills and attention to detail
- Ability to handle sensitive information with discretion
- Must be approachable, not shy, and willing to engage with a diverse clientele
Additional Skills:
- Experience with front desk operations or receptionist duties is a plus
- Auto collision experience is preferred but not required
- Familiarity with auto repair processes and insurance claims is advantageous
- Ability to adapt to changing priorities and fast-paced work environments
- Positive attitude and a strong team player
- Excellent time management and prioritization skills
If you’re a motivated individual who thrives in a dynamic environment and is passionate about delivering exceptional service in the auto collision industry, apply today to join our team as a Front Desk Receptionist! Looking for an Licensed Property and Casualty Agent for a Financial Service Agency
Monday - Friday 9am-5pm
Responsibilities include:
-Answering/ making phone calls
-Responding emails
-Submitting Accords 125/140/126
-Following up with clients
-General office skills/excel/computer/organizational
-Knowledge of Basic Insurance Concept and Language We're looking for a detail-oriented Office Assistant. As a vital member of our administrative staff, you will play a key role in maintaining smooth daily handling administrative tasks.
Responsibilities:
Provide general administrative support, managing phone calls, scheduling appointments, and maintaining organized filing systems.
Communicate effectively with team members, clients
Answer phone calls
Greet people in showroom. Approximately 1-3 person person visits daily
Qualifications:
Come into office Monday - Friday
Strong organizational and multitasking skills.
Excellent attention to detail and accuracy.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Effective communication and interpersonal skills. This position will provide assistance to the Leasing Coordinator with the processing and approval of applications and any other assignments. Communicates constantly with applicants and verifies information on applications submitted to lease property. Must be able to interact effectively with prospects, residents, peers, and management. Demonstrate initiative, professionalism, integrity, and exercises confidentiality in all areas of performance. The qualified candidate must have two to four years related experience; commitment to excellence and high standards; able to work in a fast-paced environment; well organized with excellent follow-up and written and oral communication skills; ability to work independently; a team player; computer proficient, type 40 wpm. (Bilingual a plus) A High School diploma or equivalent is also required. We provide a challenging and friendly work environment, as well as competitive compensation and benefits.
REGULAR AND PREDICTABLE ATTENDANCE IS AN ESSENTIAL FUNCTION OF THIS POSITION.
RESPONSIBILITIES:
Reviews all information provided on applications submitted and determines the validity of required documents.
Communicates with Previous landlords and current employers of applicants to verify information provided on the rental application.
Reviews all applications with the Leasing Coordinator and executes an “offer to rent” as directed.
Drafts letters and correspondence to applicants.
Performs basic administrative tasks for maintaining unit/ property files and database.
Reviews and completes necessary documentation for applicants with supplemental assistant such as HUD.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs other duties as assigned by supervisor.
Assists with related special projects as assigned.
Performs other duties as assigned by the manager.
QUALIFICATIONS AND EXPERIENCE:
Two to four years related experience or equivalent
Commitment to excellence and high standards
Excellent written and oral communication skills
Bi-lingual in Spanish a must
Excellent customer service and the ability to deliver a customer service culture within the team.
Ability to work with all levels of management
Strong organizational, problem-solving, and analytical skills
Ability to manage priorities and workflow
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Acute attention to detail
Demonstrated ability to plan and organize projects
Ability to work independently and as a member of various teams and committees
Proven ability to handle multiple projects and meet deadlines
Strong interpersonal skills.
Ability to work on complex projects with general direction and minimal guidance.
Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is frequently required to do the following:
Must be able to work in a fast paced environment, communicate to external and internal professional individuals and organizations, multi-task, self-starter, work with little supervision, research techniques and uphold confidentiality and uphold a professional demeanor.
Typing on a keyboard, data entry, filing
Lift and carry up to 30 pounds
Walk, stand, crouch
Sit for prolong periods of time.
Excellent remuneration package available depending on qualifications and experience. Interested applicants should send their resumes with a cover letter to Human Resources via one of the following avenues: A fast-growing Private Residential Property Management company is looking for a full-time Office Administrative Assistant with a strong can-do attitude to join its Corporate Office located in Downtown Los Angeles, CA.
Duties and Responsibilities:
1. Answer phone, screen and direct calls. Take messages and forward them accurately. Troubleshoot any issues relating to phone system.
2. Attend to visitors and handle in-person inquiries.
3. Prepare letters and documents. Send, receive and distribute mail and deliveries.
4. Help prepare and print check payments (Company payables).
5. Assist with compilation and maintenance of organizational tools for office-wide distribution.
6. Manage conference rooms including scheduling, keeping rooms clean and providing other assistance as needed.
7. Conduct market surveys.
8. Manage and maintain general office equipment. Retain files for all equipment contracts. Conduct inventory, place orders and stock general office supplies.
10. Provide support to Administrative colleagues regularly as needed.
11. Discretely manage confidential and non-routine information. Create and maintain efficient, effective filing systems.
12. Attend to other duties as assigned or directed by management.
Requirements:
Bachelors degree with at least one year of experience as an Office Administrative Assistant.
Intermediate-to-advanced computer knowledge and skills, particularly MS office (specifically Excel, Word and Outlook). Knowledge/Skills in YARDI a plus.
Highly-organized with Excellent Communication Skills.
Prior experience in Property Management preferred.
Professional, calm, highly-organized, open-minded and coachable.
Must be able to handle and maintain work confidentiality and privacy.
We offer competitive salary and benefits package including Vacation, Medical, Dental and Vision. We are an Equal Opportunity Employer.
Job Type: Full-time. Real Estate investment & property management Co. based in Los Angeles since 1975 is in need of an ADMINISTRATIVE ASSISTANT. We offer benefits, growth potential and a positive work environment. It is located at a high-rise building with panoramic city views. It is also readily accessible to MTA transportation with many restaurants and amenities within walking distance.
JOB DESCRIPTION
1. Assist in reviewing, preparing, completing & organizing lease or contract documents, etc.
2. Process and keep track of leases & other related documents from inception to business opening.
3. Maintain a database/spreadsheet of properties to monitor for leasing, acquisition, property management & other related databases, as assigned.
4. Receive, respond to & field calls from tenants, vendors & other service providers
5. Assist in the due diligence process & documentation, such as title documents, closing documents, estoppels, and all other related documents, when necessary.
6. Prepare and finalize real estate correspondences, agreements and other transactional documents
7. Assist in coordinating marketing events & campaigns
8. Assist in keeping track of partnership & organizational documents
9. Perform general administrative support duties, as needed i.e. receiving incoming phone calls, mail distribution, typing, data entry, photocopying, scanning, organize filing system, office supply inventory, etc.
JOB QUALIFICATIONS
1. Minimum requirement: Bachelor’s degree.
2. Very organized, detail-oriented, analytical & deadline driven
3. Must have very good verbal & written skills. Bilingual (Spanish) a plus.
4. Very motivated & able to work with minimum supervision
5. Ability to multi-task.
6. Experience in commercial/retail real estate preferable.
7. Microsoft Excel/Word/Outlook intermediate/advance skills including red-lining or tracking changes in Word a MUST
Location: Mid-Wilshire Los Angeles, CA (Miracle Mile). Job is on-site. NO remote or hybrid possibilities.
WE ARE PRINCIPALS. PLEASE SEND RESUME IN WORD OR PDF FORMATS ONLY. NVOCC Freight Forwarding Company at City Of Industry is looking for full-time Executive Assistant
Working hours: 8:30 AM to 5:30 PM (Mon.-Fri.)
Requirement:
- Bilingual (Mandarin / English).
- 1 year of office experience preferred.
- Must be detail-orientated with legal working status
- Familiar with Microsoft Office
- Good communication skills
General Responsibilities:
- HR & admin. assistant
- Coordination between management & staffs
- Arrange daily schedule for the Executive
- Plan company
Company benefits:
- Paid sick leave
- Paid vacation
- Medical insurance
- 401K Seeking On-Site Property Manager for 100 Unit building
We are seeking for an experienced Resident Manager willing to live on site, rent free with base pay.
- Must have an on-site Management experience
- Excellent customer service
- Bilingual in Spanish is a plus
Duties & Responsibilities:
- Taking phone calls
- Collecting rents
- Marketing, showing and leasing vacant units
- Enforcing tenant rules and regulations
- Maintaining the common areas
- Preparing and posting notices Accounting firm is seeking a part time PAYROLL TAX SPECIALIST. The candidate must have SUBSTANTIAL experience dealing with IRS and EDD on tax issues together with helping staff handle payroll tax questions etc. The candidate will be expected to help prepare IRS and EDD quarterly tax returns for approximately 4230 employers. This position does not require any other type of tax skills. The schedule will be part time Monday through Friday except during 4 quarterly months processing payroll tax returns with flexibility to your availability.
Candidates commute should NOT EXCEED 10 MILES FROM CHATSWORTH.
Starting wage is based on education, experience and ability. We are a midsize Personal Injury law firm in the City of Santa Monica looking to hire an organized Full-Time or Part Time Office Assistant. No previous law firm experience required. The applicant must be able to use Word and Adobe, do research on the internet, and scan and organize documents. Job duties also include drafting letters, gathering and organizing evidence, assisting the attorneys with the files, etc. The ideal candidate will be someone who is organized and neat, works well with others, and is also able to multi‐task. Starting pay is $20.00 per hour with raises based on performance. Seeking a full time receptionist to assist with office tasks and customer service. Tasks will include managing and contacting customers, assisting with office tasks such as data entry and filing. Must be bilingual in English and Spanish. Must be proficient in communicating via email and must have a good understanding of Excel, Word, and Quickbooks. Ideal candidate would be willing to adapt and learn new software along with implementing procedural changes. Must have at least 3 years experience in the the past five years working in an office setting. Hourly wage is between $24-27/hr. based on experience.
If you do not meet the above criteria and can not provide a resume you will not be considered for an in person interview. Office Assistant - Secretary (Tarzana)
Construction Co working with the public projects located in Tarzana, CA is seeking a hardworking and self-motivated office assistant / secretary.
M-F Full-time Position. (8am-4;30pm Monday – Friday)
Duties:
-Microsoft Office (Excel, Outlook, etc.)
-Answering phone with proper grammatical communication
-Data Entry
-Must type 50+ wpm
-Must demonstrate proper communication, both verbal and written (Bilingual a +)
-Must be able to redact letters when requested
-Sending and responding to email in a professional and timely manner
Our ideal candidate will be:
-Hard working
-Self-motivated and have a positive attitude
-Able to work independently without constant oversight
-Must be able to adapt, learn and follow work procedures per instructions provided
-Living within a somewhat local distance –
- Reliable transportation
-Punctuality and Attendance is key
Experience:
-Construction, Design / Build and/or office
-Must have high school diploma or equivalent
Salary: Based on experience / To be determined We're looking for a motivated entry level customer service / administrative assistant to join our team. This position is ideal for the college student taking night classes or the parent in need of a work shift ending at 3pm. If you are a morning person and can arrive to work by 8am Monday to Friday then keep reading.
Are you available to work in our Chatsworth office Monday through Fridays 8am-3pm? (No Remote Positions Available)
Are you reliable?
Do you enjoy having weekends off?
Do you enjoy casual attire day EVERYDAY?
Do you have a pleasant professional demeanor with a "can do" attitude?
Do you have exceptional English grammar/spelling skills?
Do performance based bonuses motivate you?
Are you a fast learner?
Do you have excellent written/verbal communication skills?
Are you comfortable sending emails and operating a telephone?
Do you have reliable transportation?
Are you available to start immediately if hired?
Can you provide proof of your eligibility to work legally in the U.S.?
If you answered yes to all these questions and enjoy working with lawyers and court cases we want to meet you! We offer a relaxed casual work environment, paid training, performance bonuses, upward mobility, weekends off, and more.
Please reply to this posting with your resume, salary requirements, and a short paragraph telling us why you're the best candidate for this position. We need to fill this position as soon as possible so don't delay.
REQUIRED SKILLS
1-2 years of office support or administrative experience
Associate's degree preferred; High School Diploma required
Demonstrated experience and ability to interface with all levels of management
Excellent written and verbal communication skills
Highly proficient using Microsoft word, Microsoft excel, and other office software/programs (computer savvy)
Ability to sit on a desk chair and use a telephone/internet resources during normal business hours
Strong professional and organizational skills
Ability to multi-task effectively
Must possess critical problem solving/thinking skills
Equal Opportunity Employer
We are an equal opportunity employer. Our employment decisions are made without regard to race, religion, color, gender, gender identity, disability, age, sexual orientation, national origin, marital status, citizenship, veteran, military, or any other legally protected status. Job Opportunity: Receptionist at our vibrant and very popular Animal Hospital in Highland Park (N. Figueroa Animal Hospital).
Are you passionate about pets and eager to join a dynamic team in a bustling animal hospital? We're excited to welcome a new receptionist to our friendly staff at one of Los Angeles' most popular animal hospital.
Benefits can include: paid vacation, paid sick leave, allowance for medical insurance, 401K, etc.
Responsibilities:
Engage with clients fluently in both English and Spanish
Welcome clients warmly and handle cash transactions efficiently
Perform data entry and utilize computer skills for administrative tasks
Manage incoming calls and provide assistance to callers
Organize and retrieve records from filing system
Interact with clients, offering assistance, and support as needed
If you possess a warm demeanor, adore animals, and thrive in a sociable environment, this role is tailor-made for you!
Qualifications and Requirements:
High School diploma or equivalent qualification
Availability for full-time work from Tuesday to Saturday
Proficiency in both English and Spanish languages
Competency in typing and filing tasks
Excellent verbal communication skills
Strong interpersonal abilities, characterized by friendliness and patience
Comfortable working in a lively, fast-paced office environment
No prior experience is necessary! If you're enthusiastic and diligent, we're ready to provide comprehensive training.
Join our team and embark on an exciting journey in the heart of Highland Park's pet-loving community! Objective: To diagnose, assign, and follow through the maintenance calls efficiently.
Triage all calls/work orders. Getting detailed information will help diagnose the situation.
Assigning the work orders to the appropriate vendor.
Schedule the work with the tenant and vendor.
Get approval for larger jobs.
Follow up to make sure the job is complete.
Acquiring estimates/bids for larger jobs.
We're looking for someone who is organized and can multitask. English/Spanish bilingual speaker is preferred. We are looking for
-Auto Body Estimator (DRP experience, CCCone experience REQUIRED)
-Parts Manager (CCCone experience, must have PRIOR EXPERIENCE)
-Painter Helper
Our ideal candidate is someone:
Ability to work well under pressure!
Ability to multi-task!
Why join ProColor Collision?
You will join a dynamic and super motivated team in a fast-paced environment. ProColor Collision is part of the Fix Network, one of the world’s largest automotive aftermarket services providers.
ProColor Collision was launched 20 years ago in Canada and has a reputation for quality and consistency in collision repair. Each member of ProColor Collision goes through rigorous evaluation prior to joining our network. We also provide ongoing training and assessment to ensure that they and their teams continuously deliver quality workmanship on every vehicle. Throughout your journey with us, you can sharpen your skills. If you want to be part of the fastest growing collision repair brands in North America, Apply now! Customer Support Specialist
The ideal candidate will be a team player who is friendly, outgoing, people-oriented, and have excellent communication and client services skills.
Primary Responsibilities:
Act as the primary receptionist, answering a light number of calls from customers and vendors
Data entry
Working with customers and vendors
Perform routine activities quickly and accurately
Contribute to team effort
Manage special projects as assigned
Qualifications and Skills:
2 Years working in office setting
High School diploma or equivalent
Proficient with MS Office, including Word, Excel, Power Point and Outlook
Works well independently and with a team
Office Experience: Telephone Skills, Computer Literate, Typing, Verbal Communications, Written Communications, Dependability, Attention to Detail, Administrative Writing Skills.
Room for growth.
Desired Attributes: Lives within 15 miles of location (Calabasas, CA)
Job Type: Full-time in office
Pay: $20.00 - $22.00 per hour
Benefits:
401(k) matching
Health, dental and vision insurance
Paid time off
Schedule:
8-hour shift
Monday to Friday El Camino Group, LLC is a certified National Women’s Business Enterprise (WBE) specializing in leadership and organizational performance. We are a boutique consulting and coaching firm committed to helping leaders and organizations unlock their full potential. Our strengths-based approach leverages clients’ unique abilities to drive sustainable success.
Job Overview:
El Camino Group is seeking a highly skilled and organized Executive Assistant/Project Coordinator to provide critical support to our CEO in both administrative and operational tasks. This part-time, hybrid role (25–35 hours/week) requires working from a home office in west Los Angeles a minimum of 2-3 days per week between the hours of 8am - 6pm (varies), as well as remotely, depending on project needs. The candidate will play a pivotal role in managing the CEO’s schedule, communications, and operational tasks. In addition, they will work directly with clients and company faculty of contractors – coordinating projects, managing events, and facilitating effective and efficient solutions. Candidates must have access to a car or rideshare for work-related errands, meetings, and occasional personal errands or returns, as needed.
Key Responsibilities:
Executive Support:
o Manage the CEO’s complex calendar and appointments, ensuring seamless scheduling and prioritization.
o Handle high-volume email correspondence, flag urgent matters, and draft responses on behalf of the CEO.
o Coordinate travel arrangements, including lodging, transportation, and itineraries for business trips or client meetings.
o Maintain the CEO’s professional certifications and records and handle any recertification processes.
o Manage personal tasks and errands when necessary.
Administrative/Operations:
o Oversee day-to-day administrative tasks including organizing meetings, maintaining files, tracking financials, and supporting compliance.
o Assist with the preparation of presentations, reports, and other materials for client meetings.
o Serve as a liaison between the CEO and external clients or contractors, ensuring clear and timely communication.
Proposal Development:
o Collaborate with the CEO on creating client proposals, including drafting, editing, and ensuring alignment with business goals.
o Conduct research to support the development of proposals and other client-facing documents.
Accounts Payable/Receivable:
o Track invoices, manage accounts payable/receivable, and collaborate with the CFO on financial matters.
o Maintain accurate financial records and ensure timely client invoicing.
Key Qualifications:
Education:
o Bachelor’s degree in business, communications, or a related field preferred.
Experience:
o 3+ years of experience in a senior administrative or executive assistant role, preferably supporting C-suite executives.
o Experience in client-facing roles within consulting or business development is a plus.
Skills:
o Strong verbal and written communication skills, with exceptional attention to detail.
o Proficiency in Microsoft Office, Google Workspace, and project management tools.
o Experience in financial tracking and reporting, including invoicing and managing payments.
o Ability to prioritize and handle multiple tasks efficiently, with a proactive problem-solving approach.
o Knowledge of virtual collaboration tools like Zoom, Microsoft Teams, and scheduling platforms.
o Experience in event planning and travel coordination.
o Familiarity with AI technologies, such as ChatGPT, for streamlining tasks is a bonus.
Attributes:
Strong organizational and multitasking abilities.
Ability to work independently and handle confidential information with discretion.
Excellent interpersonal skills with a client-service mindset.
Flexibility and adaptability to shifting priorities and fast-paced environments.
Compensation:
$24 - $26/hour based on experience, with the potential to transition to a full-time role, including benefits.
We are looking for someone with outstanding professionalism who is time-oriented, kind, and respectful.
Duties include:
- answering phone calls promptly and professionally.
- provide excellent customer service and assist guests with inquiries.
-check guests in and out efficiently and accurately.
-handle reservations and manage room assignments. We are a Wine, Liquor & Spirits store located in the heart of Van Nuys. We consider ourselves a secret gem for high end wine and spirits been in operations for over 30 years. The store continues to grow, bringing in more rare and hard-to-find bottlings that are sought after by alcohol enthusiasts. The store has grown considerably in recent years by being one of the leaders of online alcohol fulfillment in the industry.
We are looking for and administrative assistance with bookkeeping experience to assist the accounting department with clerical, data entry, and basic bookkeeping support.
Required Skills/Abilities
1) Experience with Office 365 for business
2) Ability to learn and adapt to new situations.
3) Strong written and verbal skill
4) Strong analytical skills and creative thinking
5) 2 years of previous experience with QuickBooks, online version is preferred.
6) 2 years of previous administrative assistant preferred
7) Ability to handle deadline with little supervision,
8) Good work ethics Aero-Classics Heat Transfer Products Inc. specializes in the manufacturing of aluminum compact heat exchangers of bar and plate cross flow construction. The company has been servicing the needs of the general aviation sector since 2000. Along with a heavy focus on the general aviation sector Aero-Classics has also worked on government and military contracts along with heat exchangers in the industrial, automotive and marine sectors. Pacific Oil Cooler Service Inc. is the sister company to Aero-Classis who is a certified FAA repair station which focuses on the overhaul, repair and distribution of oil coolers, fuel heaters, valves, heat exchangers, condensers and evaporators
REQUIREMENTS
Knowledge of common computer operation:
Microsoft word, excel and outlook.
Knowledge of general quality documents such as; repair specifications, qualification test plans and component maintenance manuals.
Understanding of measuring tools:
For example hand tools such as calipers and micrometers.
Be well organized:
Keep important quality files organized, hard copies on shop floor as well as on the company server.
Customer Service:
Maintain proper phone and email etiquette, communication may be through email, phone or in person
Keep a positive attitude when asked to help in any given area where the company can use aid.
Ability to multi-task, work under pressure and meet deadlines is required.
RESPONSIBILITIES
Sourcing suppliers
Negotiating prices and terms
Purchasing items
Arranging and receiving delivery
Receiving Inspection
Maintaining/generating quality documents and procedures
Processing RMAs
Quality assurance; generation of spreadsheets, maintaining reports and audits.
BENEFITS INCLUDE:
Vacation & Holiday Pay
Employer Sponsored Health insurance plan
Employer matching retirement benefits
Life insurance
Other Voluntary Plans offered
Schedule
Monday-Friday 7:00A.M-3:30P.M (May be able to offer some flexibility on start time)
Half hour lunch As a Sales Assistant, you'll assist our Sales Manager with paperwork and management tasks. You'll also learn about our products and help guide customers through our showroom. We'll provide comprehensive training on product knowledge and kitchen design software.
Qualifications:
- Fluent in Spanish
- Smart and quick learner
- Have sales experience is a plus
$18-$20/hr plus bonus, once become sales, it will be huge commission kick in and chance to grow to 150k/year.
Send your resume.
Benefits:
- Comprehensive health insurance
- Other benefits
- Work location: City of Industry Seeking Merchant Service Industry Professionals for all departments.
Global Processing Systems, Inc is the global leader in payment processing solutions. Our company is rapidly growing nationwide and expanding in ALL FIELDS. We are actively looking for qualified individuals in all fields:
compensation: 41K - 62K
employment type: full-time
job title: ADMIN
Seeking Merchant Service Industry Professionals for all departments.
Global Processing Systems, Inc is the global leader in payment processing solutions. Our company is rapidly growing nationwide and expanding in ALL FIELDS. We are actively looking for qualified individuals in all fields:
EXECUTIVE MGMT MUST HAVE Minimum of 5 years experience in the bankcard industry.
SALES AGENTS Inside sales (W2) and/or 1099.
CUSTOMER SERVICE Minimum of 1 year experience in C. Srv., general office, Excel, Word 35 wpm.
TECHNICAL SUPPORT Minimum of 1 year experience in Tech Sppt.
AGENTSUPPORT Minimum of 1 year experience in Excel, Word, general office, 45 wpm, recent
experience with working with sales agents.
Competitive wage (based on experience) + benefits (life, medical, dental, vision, 401K options
ALL positions are FULL TIME, M-F 830-530 IN OUR LA VERNE OFFICE (with the exception of 1099)
QUALIFICATIONS:
Executive Management: 1. Five (5) plus years bank card experience with FDR-Omaha & Nashville Platforms,
$62,400K/yr + TSYS
(all depts) 2. Five (5) years management experience
Sales Agents: 1. Minimum of one (1) year sales experience
(Inside Sales)
$45K-$50K yr + commission/bonus
Sales Agents: 1. Minimum of one (1) year sales experience
(1099)
Commission Only
(+ bonus opportunities)
Customer Service:
$41,600.00 yr + 1. Minimum of one (1) year experience in a general office experience in a general office
2. Minimum of one (1) year experience in WORD, Excel
Tech Support 1. Minimum of 1 year technical support experience ARC Document Solutions is seeking an experienced AIM Production Supervisor to supervise and operate production activities concerned with all AIM Services performed at the AIM Operations Center as well as those performed at any on-site at customer locations where AIM Services are being performed. Activities and responsibilities include all processes related to assuming and returning custody of customer documents, tracking and inventory control of source documents, document preparation, image acquisition and scanning, document indexing, image processing, image posting, and cloud solutions. Responsible for quality control of AIM Services. Serves as customer's primary operations point of contact for AIM Services as well as overseeing customer service activities as related to AIM Projects.
These are the exciting things you get to do:
Customer Service
Interfaces with customers regarding production scheduling, problem solving, job status, and general information requests. Provides other forms of customer service as required.
Production Oversight
Plans, directs, and is involved in the production activities and establishes production priorities for products in keeping with effective operations and cost factors.
Inspects and maintains equipment and supplies as required for operation of the business to verify conformance to specifications. Directs setup and adjustments of all AIM equipment.
Confers with AIM Operations Management to establish production and quality control standards and procedures.
Develops and assists with budget and cost controls to improve cost effectiveness. Obtains data regarding types, quantities, specifications, and delivery dates of services ordered.
Coordinates production activities with procurement, maintenance, and quality control to obtain optimum production and utilization of human resources, technology, and equipment. Develops quality standards and creates, implements, evaluates, and modifies inspection criteria and procedures with AIM management, departmental and branch managers.
Reviews and analyzes production, quality control, maintenance, and operational reports to determine causes of nonconformity with project specifications and operating or production problems.
Develops and implements operating methods and procedures designed to eliminate operating problems, improve product quality and workflow.
Revises production schedules and clarifies priorities as the result of equipment failure or operating problems.
Studies production schedules and estimates worker hour requirements for completion of job assignment.
Maintains time and production records.
Estimates, requisitions, and inspects materials.
Monitors, records, and reports inventory.
These are what we are looking for in your background:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In-depth experience with large and small format production document imaging technologies and solutions is highly desired.
EDUCATION AND EXPERIENCE
Associates Degree; and at least three years of related training; or six years of equivalent combination of education and experience.
This is what we are offering:
Excellent Company support and resources
Excellent Company Reputation because we consistently receive 5-star customer reviews
Competitive compensation
Comprehensive Employee benefits that include full medical, dental, vision, and life insurance as well as a 401-K Plan with company matching
Employee Stock Purchase Plan giving you 15% money by allowing you to buy ARC stock on the NYSE at 15% BELOW street value
A management team that supports you and want to see you be successful
Culture of caring for our employees Looking for part time admin staffer for small criminal defense law firm in South Bay. Most work can be done remotely but would need to come into office for scanning and file maintenance once per week for an hour or two, preferably on weekend. Will need to spend about 1-2 hours on-site most weeks. No phone answering required. Timing of the work is very flexible. Must be familiar with or willing to train on Google Workspace and comfortable with software. Will train in detail on job requirements and will have IT assistance available as needed. Pleasant work environment but require strict attention to detail, solid written communication skills and highest level of reliability and professionalism. Most communications will be by email. Clerical/admin experience preferred. I'm looking for a personal assistant to help me manage my busy life so I can focus on being productive as an executive.
Skills:
- Detail-orientation
- Organized
- Great Verbal and Written Communication
- Safe driving record (must have a car)
- Deadline focused
Experience:
- Past personal assistant experience preferred but not required.
- Google product suite.
Responsibilities:
- Housekeeping. Maintain a clean and organized home.
- Calendar and email management.
- Appointment scheduling.
- Trip planning.
- Pet sitting.
- Running errands.
Please include your resume and LinkedIn profile (if available). A busy, well-respected, High-End Electrical company is seeking an administrative assistant to join our team! You will perform clerical and administrative functions. You will be assigned administrative duties in different departments. You must be friendly, assertive, and have strong customer interaction skills. We need an individual that is reliable and positive with the ability to work individually and as part of a team.
Responsibilities:
Plan and schedule appointments
Answer inbound telephone calls and follow up with existing customers
Develop and organize new and existing filing
Perform standard office environment tasks.
Qualifications:
Knowledge with QB is a plus
Previous experience in an office environment
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
If interested, please email your resume as an attachment for consideration. Cover pages are not required. Busy Law Firm in Downtown Los Angeles is seeking an experienced BILINGUAL RECEPTIONIST who is professional, motivated, punctual, and a team player to join our team.
Requirements
- Must be fluent in English & Spanish and be able to start work immediately
- Minimum of AT LEAST 1 year of experience as Receptionist (Prior Experience as a Receptionist in a Law firm is a PLUS)
- Excellent at managing multi-line phones system, email, faxes, typing and greeting visitors/clients
- Knowledge of Microsoft applications (Word, Outlook, etc.)
- Responsible, punctual, diligent, and on time arrival
Responsibilities
- Maintain safe and clean reception area by complying with procedures, rules, and regulations
- Transferring phone calls to appropriate Office Staff Members
- Taking messages and forwarding said messages to handling Staff member
- Maintaining updated Office Supply Inventory List
- Sorting through daily mail and distributing to departments
- Greeting visitors
- Assist with other related clerical duties as needed
Competitive salary based on experience
Job Type : Full-time
Monday – Thursday 9am – 5:30pm
Friday 9am – 5pm
Location: Downtown Los Angeles
Some perks are including paid holiday, paid vacation, catered lunch on every Friday, free parking in the office building, and more!
Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry. The Medical Assistant has duties and responsibilities related to patient care and satisfaction in the clinic environment. The individual displays responsible behaviors, communicates effectively to others and functions as a member of the healthcare team. The MA must demonstrate competency in all skills related to office management including; maintaining inventory of examination/procedure room, supplies, assisting in the organization of efficient patient flow, and organization of the clinic environment to assure patient comfort and safety. The MA demonstrates problem-solving skills as they relate to patient care activities, provides guidance for and acts as a role model for the medical clinic and program.
PRIMARY RESPONSIBILITIES
Welcomes patients by greeting them, in person or on the telephone; answering or referring inquiries.
Prepares patients for the health care visit by directing and/or accompanying them to the examining room; providing examination gowns and drapes; helping them to position themselves for the examination and/or treatment; arranging examining room instruments, supplies, and equipment.
Verifies patient information by interviewing patient; reviewing and/or recording medical history; taking vital signs; confirming purpose of visit or treatment.
Educates patients by providing medication and diet information and instructions; answering questions.
Enhances health care practice reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Updates job knowledge by reading professional publication; participating in staff meetings; maintaining professional networks; participating in marketing and business development activity.
Maintains patient confidence and protects operations by keeping patient care information confidential.
Serves and protects the physician by adhering to professional standards, policies and procedures, federal, state, and local requirements and standards.
Maintains safe, secure, and healthy work environment by following, and enforcing standards and procedures; complying with legal regulations.
Keeps supplies ready by inventorying stock; placing orders; verifying receipt