Administrative Assistant, Natural Science Division

We are seeking a dedicated and organized Administrative Assistant to join our team in Natural Science Division of Pepperdine University. The administrative assistant for the assists the divisional dean, fellow staff, faculty, and students of the division in achieving the goals of the college. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

For more information and to apply, go to this web page: https://jobs.pepperdine.edu/jobs/administrative-assistant-natural-science-division-malibu-campus-california-united-states

Duties

Provide daily support for Division faculty and students awarded internal budgetary funds including faculty/student reimbursements, vendor payment requisitions, credit card reconciliation, petty cash reimbursements, travel arrangements (including conference registration, hotel reservation and transportation arrangement, etc.), and budget reconciliation of division funds.

Research, share, implement best business practices, etc.

Assist the department head with activities that support the College's assessment of student learning.

Support the Division Office with phone coverage, editing/proofreading, PeopleSoft, Internal and External vendor request forms, etc.

Manage faculty applications and award correspondence for internal research programs.

Organize various events related to division activities (e.g. back to school luncheon and Christmas luncheon for faculty, graduation reception, etc.).

Perform other duties as assigned.

Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree; computer literacy; no less than 3 years of office experience. Exceptional writing skills; ability to maintain confidentiality; high degree of attention to detail; ability to work with a variety of people; public relations skills; ability to function under pressure; ability to work efficiently; aptitude and willingness to learn; overall concepts and applications; time- and people-management skills; proficiency with Microsoft Office, Google-powered email, calendars, document creating and sharing, PC or Mac, copier, fax, and phone.

Preferred: PeopleSoft student records training; knowledge of Pepperdine; college or University office experience; Proficiency with PeopleSoft.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.50 - $25.00 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.