ADMINISTRATIVE ASSISTANT (full time)

Since 2000, Boys & Girls Clubs of Maui (BGCM) has been opening doors of opportunity and preparing young people for a Great Future. If you enjoy working with kids and teens, come join our team and build a career around making a difference in the lives of Maui’s youth and in the community!

POSITION: Administrative Assistant

HOURS: 40 hours a week, Monday – Friday

PAY RATE: $20.00 an hour

POSITION DESCRIPTION

This position is responsible for providing general clerical and administrative support to the chief executive officer and senior administrative staff. Duties include but not limited to data entry, preparation of correspondence and assist with reports, and maintain a well-organized electronic and hard copy filing system.

KEY ROLES (Essential Job Responsibilities):

1. Perform regular clerical duties, preparing correspondence and reports as requested by supervisor.

2. Proofread all materials for accuracy prior to supervisory review and signature.

3. Schedule meetings, and coordinate logistical and travel arrangements as necessary.

4. Prepare meeting agendas and minutes.

5. Maintain electronic and hard copy filing systems. Ensure systems are accurate and timely to facilitate easy retrieval of information.

6. Maintain and manage inventory of office supplies.

7. Answer telephones, provide general information, refer callers to appropriate staff, and take messages.

8. Keep phone system updated.

9. Run work related errands.

10. Performs other related administrative duties as assigned.

SKILLS/KNOWLEDGE REQUIRED:

- High school diploma or equivalent

- A minimum of one year of clerical experience in a busy work setting

- Ability to use common office equipment

- Knowledgeable of Microsoft Office applications including Outlook, Word, Excel, and Adobe Pro.

- Typing/keyboarding skills of at least 50 wpm

- Excellent written and verbal communication, and interpersonal skills

- High degree of accuracy and attention to detail

- Strong organization skills

- Able to maintain strict confidentiality

- Valid driver’s license and maintain an acceptable driving record

To apply for this position please submit your resume for consideration.

NOTE: All job offers are contingent upon successfully passing a background check and pre-employment drug screen.

For more information about the organization visit BGCMaui.org