Bilingual Administrative Assistant

Bilingual Administrative Assistant

Must speak English and Spanish

Email resume to:

kostikaxhurka@gmail.com

1. Administrative Support

Calendar Management: Schedule and confirm client meetings, property showings, inspections, and other appointments.

Email and Phone Management: Screen emails and phone calls, respond to client inquiries, and forward messages as needed.

Document Preparation: Prepare, review, and file real estate documents like contracts, purchase agreements, and closing statements.

Data Entry: Maintain and update client databases, listings, and property files.

Expense Tracking: Keep records of expenses, manage receipts, and process reimbursements.

2. Client Relationship Management

Client Communications: Keep clients informed throughout the buying or selling process with regular updates.

Follow-Up Calls: Check in with leads, previous clients, and potential buyers/sellers for new business opportunities.

Appointment Reminders: Send reminders for upcoming appointments, showings, and deadlines.

Gift and Card Sending: Arrange client gifts and holiday cards as a personal touch for client retention.

3. Transaction Coordination

Contract Management: Ensure all documents are complete, properly signed, and filed.

Deadlines Monitoring: Track and remind all parties of important dates, including inspection, appraisal, and closing deadlines.

Coordinate with Third Parties: Communicate with lenders, inspectors, appraisers, title companies, and other parties involved in transactions.

4. Marketing and Listings Management

Property Listings: Post and manage property listings on MLS and other real estate websites.

Social Media Management: Create and schedule social media posts, respond to inquiries, and engage with followers.

Prepare Marketing Materials: Develop flyers, brochures, and presentations for listings, open houses, and showings.

Coordinate Open Houses and Showings: Organize and prepare properties for open houses, ensuring marketing materials are available.

5. Research and Reporting

Market Research: Gather data on local property values, comparable listings, and market trends to support pricing strategies.

Property Research: Research property histories, ownership, zoning laws, and any restrictions that may affect transactions.

Prepare Reports: Generate regular reports on client activity, lead conversion rates, and market performance.

6. Personal Assistance (Optional)

Errands: Run occasional errands like picking up supplies, delivering documents, or organizing office events.

Travel Arrangements: Book travel, accommodations, and itineraries for business trips or conferences.

7. Professional Development and Compliance

Stay Updated on Real Estate Laws: Regularly review updates in real estate regulations and practices.

Training and Courses: Complete training sessions or certifications to improve skills and industry knowledge.