Administrative Assistant

We are a thriving Community Management company looking for the right Administrative Assistant to add to our team. The assistant will provide support and assist the Community Manager with the day-to-day operations of the association.

The position requires a self-motivated individual who is able to prioritize tasks and thrive in a fast-paced environment.

Qualifications

- Proficient in Microsoft Office suite, including Excel, Outlook, and Word

- Strong computer skills with the ability to learn new software quickly

- Excellent phone etiquette and communication skills

- Previous administrative experience preferred

- Organized with strong attention to detail

- Ability to prioritize tasks and manage multiple responsibilities efficiently

Duties include but not limited to:

· Responds to homeowner & board member calls, emails and walk-ins

· Prepares all outgoing mail, printing, folding, stuffing & labeling within timeline specified by the Community Manager

· Process violation letters and hearing letters within set time

· Process Architectural applications from receipt to completion.

· Organize, maintain and update HOA information sheets for each association

· Log all correspondence, copies and postage

· Distribute pool/gate keys and remotes

· Follow up with vendors when instructed by manager

· Review incoming faxes and send outgoing faxes

· Assist with other jobs and other duties as necessary.

Prior HOA experience is a plus!