Executive Assistant to Owner- Full or Part time/

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The primary role of the Personal Assistant is to support the administrative needs of our CEO/Owner. This entails coordinating schedules, organizing projects, managing correspondence, and handling both business and personal errands. Personal errands may include tasks such as dropping off dry cleaning, taking a car to the shop, picking up lunch, or working offsite.

Candidates must possess familiarity with Excel to be considered.

This position requires the ability to manage multiple tasks on a daily, weekly, and monthly basis, as well as handling miscellaneous tasks as they arise. A high level of organizational skills and a strong work ethic are essential to ensure the smooth functioning of the position, both independently and in support of other company members. Initial interviews are conducted via FaceTime, with in-person interviews required for subsequent stages.

Responsibilities:

Executive Administrative Support:

Drafting and reviewing emails on behalf of the CEO

Managing company and executive calendars, scheduling appointments

Assisting with special projects for the administrative and executive teams

Handling phone calls

Coordinating company travel arrangements

Supporting HR with tasks such as job postings, onboarding new hires, managing insurance, and organizing training

General office coordination, including ordering supplies, filing, and data entry

Providing support to various departments within the organization

Maintaining physical and electronic files through scanning and organization

Assisting the Accounting Department with phone and email support

Creating and analyzing reports using Excel

Conducting internet research on companies, events, prices, and other topics

Personal Administrative Support:

Running personal errands

Handling miscellaneous shopping and on occasion purchasing lunches

Scheduling contractors for home maintenance and repairs

Requirements:

Must possess an average credit score and an Arizona driver's license

Drug-free status

Ability to thrive in a flexible, on-call environment

Ownership of a smartphone and familiarity with tech

Excellent written and verbal communication skills

Proficiency in Microsoft Office

Strong multitasking abilities

Analytical and problem-solving skills

Capacity to work independently, exercise judgment, and take initiative

Prior experience as an executive administrative assistant, senior executive assistant, or in another secretarial position

High level of organizational skills

Benefits and Compensation:

Free company benefits, commission opportunities, partial medical coverage after six months

Pay is commensurate with qualifications and experience. If you have what it takes, compensation will not be an obstacle. We welcome any questions via text.