Legal Administrative Assistant

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here. Who We Are We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization. We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart. Fostering an Inclusive Work Environment To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success. Job SummaryPosition OverviewThe Legal Administrative Assistant is responsible for providing and coordinating administrative support to an assigned team of managers, attorneys and/or legal specialists in the ConocoPhillips Legal Department.Your responsibilities may include:

Managing attorney schedules and updating calendars

Meeting, planning and scheduling conference rooms, team events/activities, catering and teleconferences, etc

Coordinating and facilitating meetings

Preparing and revising legal correspondence, including communications with outside counsel

Developing and/or maintaining legal files, records and documents in electronic and/or paper format

Copying and scanning documents

Coordinating travel arrangements

Preparing and processing travel and expense reports

Serve as an ambassador of ConocoPhillips Legal Department through managing incoming telephone calls, emails and/or instant messaging appropriately and professionally

Receiving, processing and distributing incoming/outgoing mail and facsimile transmissions

Other administrative duties as assigned by the legal work team and/or reporting supervisor

Basic/Required:

Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer

5 or more years of experience as a Legal Administrative Assistant

Intermediate level of proficiency with MS O365 applications: Word, Excel, PowerPoint, Outlook, SharePoint, and Teams

Preferred:

Able to work with highly sensitive documents with a strong commitment to confidentiality, meticulous attention to detail, and adherence to strict security protocols.

Must be flexible and willing to assist with a variety of administrative tasks

Highly developed interpersonal skills

Excellent organizational skills

Ability to prioritize multiple tasks and adapt quickly to change

Intermediate level of knowledge of legal terminology and procedures associated with litigation, in particular the discovery process

Have an understanding, and ability to process transactional documents

Must be customer focused and service-oriented

Ability to work effectively in a team environment

Demonstrate a strong commitment to delivering results while maintaining a safe environment

Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right

Delivers results through realistic planning to accomplish goals

Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results

Builds effective solutions based on available information and makes timely decisions that are safe and ethical

Apply Before: November 22, 2024Sponsorship: ConocoPhillips’ sponsorship for employment authorization in the U.S. is NOT available for this position.EEO: In the US, ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other legally protected status.Candidate "How to Guide" (https://hrcpdocctr.conocophillips.com/Documents/StaffingExpress/SetUpCandidateAcct.pdf) ConocoPhillips: Accountability + PerformanceWe're ConocoPhillips, a global oil and gas company with thousands of people challenged with an important job - to safely find and deliver energy for the world.