Office Manager

Job Duties Include:

- Finalizing proposals, letters and reports (reviewing, editing, and formatting carefully and accurately) and then emailing to clients.

- Responding to emails/client inquiries via email in a clear, concise, professional manner.

- Update project managers when signed proposals are returned; following up on down payments.

- Weekly Bank deposits

- New employee orientation (provide forms, review of office procedure)

- Place ads for new job openings

- Provide customized Certificates of Insurance per client’s request

- Provide W-9 as requested

- Daily electronic file management

- Answering phones and troubleshooting or directing calls

- Manage/track employee schedules, update sign-out sheet, update calendar with vacation/sick requests

- Order office supplies as needed, including break room and restroom supplies (i.e. coffee, paper towels, etc.)

- Provide Human Resources assistance – provide forms/documentation, review basic office procedure

- Troubleshooting as needed (office equipment, IT issues, power outages)

- Retrieve and process daily mail

Desired Skills and Experience:

- Excellent verbal and written skills, as well as attention to detail

- Excellent organizational and time-management skills

- Excellent customer service skills

- Ability to work independently and as part of a team

- Ability to multi-task, work efficiently, and work well under pressure or deadlines

- Strong proficiency in MS Suite (Word, Excel, Outlook), Adobe Acrobat, and internet

- Familiarity with copiers/printers – ability to troubleshoot glitches

- Ability to trouble-shoot glitches with computer programs/information technology

- Reliable, responsible, organized, and self-motivated

- Comfortable working in a small office environment

- Knowledge of geology or earth sciences helpful

- AA or college degree preferred; High School diploma required