Accounting Assistant

Posting Number: 0602894

Recruitment Type: Open to All Applicants

Position Title: Accounting Assistant

Position Type: Staff

Benefits Status: Benefits Eligible

FLSA: Non-Exempt

Hiring Range: $20.25-$21.78 per hour, plus excellent benefits

Location: Tacoma, WA 98447

Department: Business Office

Posting Date: 11/15/2024

Closing Date: When a sufficient number of qualified applicants has been identified.

Work Schedule: Full-time; Monday-Friday, 8am-5pm

To apply, please visit: https://employment.plu.edu/postings/8346

General Description: The Accounting Assistant plays a crucial role in supporting the Office of Financial Services. This position is responsible for administering the University's Corporate Credit Card Program as well as other accounting related responsibilities. This position also provides support to the AVP for Finance, Accounting Tea, and all areas of the Office of Financial Services. Reports to the Director of Financial Operations.

Essential Functions and Responsibilities:

- Administer the PLU Purchasing Card Program (P-Card).

- Serve as the technical expert for the use of the online P-card reporting system (Bank of America Works).

- Conduct regular training sessions for new and offer ongoing support for existing cardholders, reviewers, and approvers.

- Ensure timely and accurate updates to credit limits, single transaction limits, cash advance activation after obtaining necessary approvals from authorized personnel.

- Follow up on outstanding P-card charges that have not been signed off on or approved.

- Receive, review, and process P-card applications for new cardholders.

- Monthly P-card reconciliation including the upload into the Finance module.

- Conduct regular departmental audits to ensure compliance with P-card policies.

- Reconcile the vault daily, prepare cash drawers and bank deposits, and post entries into the Finance module.

- Review and reconcile Travel Expense Vouchers.

- Review and post departmental expenses to the Finance module.

- Identify, review, and post monthly Use tax for P-card transactions.

- Prepare and post monthly Excise tax.

- File and pay Excise and Use tax to the Department of Revenue.

- Assist in processing expense transfer memos, prepare journal entries and input into the finance module.

- Assist with bank reconciliations.

- Process wires, ACH, and foreign current requests.

- Perform other duties as assigned.

Knowledge, Skills, and Abilities:

- Knowledge of and commitment to diversity, equity, and inclusion.

- Excellent organizational, interpersonal, and customer service skills, and ability to complete detail-oriented tasks on a timely basis.

- High degree of accuracy and attention to detail.

- Excellent communications skills both oral and written.

- Ability to work independently as well as in a team environment.

- Ability to prioritize and respond to customer and team needs.

- Ability to cross-train in other areas and fill in readily where needed.

- Proficiency in Excel.

Required Qualifications:

- 2 years of experience in an accounting or finance office setting. Education may substitute for some experience.

- High school diploma or GED.

- Finalist applicants must satisfactorily complete pre-employment background checks, including a credit check.

Preferred Qualifications:

- Bachelor's degree.

- Experience using Banner ERP.

- Experience working in higher education.

Other Information:

PLU is a small, private university where caring means more than kindness and consideration– it means a bold commitment to expanding well-being, opportunity, and justice. Because PLU is a community committed to the creation and advancement of knowledge through diversity and inclusion, the university actively recruits a diverse faculty, staff, and student body. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research, and other work activities.

PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation and sick leave, major holidays off (including Christmas/New Year's break), additional flexible time off, and many other great university benefits. PLU is a qualifying employer under the Public Service Loan Forgiveness Program as a 501©(3) tax-exempt organization. Click here for detailed benefits information.

For general application questions or if you need accommodations at any point in the application and/or interview process, please contact the Human Resources Office at 253-535-7185 or humr@plu.edu.