Executive Assistant - Calvin Klein
Design Your Future at PVHExecutive Assistant - Calvin KleinPOSITION SUMMARY:The Executive Assistant is responsible for providing administrative support to the SVP, Planning & Allocation – Americas and SVP, Buying – Calvin KleinPRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:
Maintains contacts and calendar, appointment scheduling and conference arrangements. Handles logistics associated with meetings, appointments and conferences.
Schedules and organizes logistics for department and retail-wide meetings such as the monthly bestseller meeting, monthly buying team off sites, buy reviews, showroom walkthroughs and seasonal strategy meetings
Proactively handles and prioritizes incoming and outgoing communications/emails, calls, reports both external and internal
Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors’ review.
Makes travel arrangements for the SVP, Planning & Allocation and the SVP, Buying and team to retail locations in the US and Canada, and completes detailed expense reports. Confirms meetings and create itineraries for trips
Works closely with the Buying leads and Planning leads on numerous projects including presentations for leadership meetings
Creates, formats and edits correspondence and presentations with precision and minimal direction
Follows up on various activities to ensure completion and deadlines are met
Process invoices and generates seasonal or quarterly reconciliation reports
Maintains filing system & references, Business Continuity Plan, and office supplies
Facilitate new employee set-up
Works independently on specific projects as assigned
Added Buying, Planning and Allocation team to scope of support for all Admin needs
Onboarding new associates & IT requests
Mock store scheduling
Run any NYO team wide meetings/town hall
Communicate all team wide HR deadlines, policies, reminders
Employee Engagement/Culture Ambassador & Social Committee lead
Handle Summer Interns, on-boarding, interviews
Miscellaneous requests and support the teams when necessary
QUALIFICATIONS:
3 -5 years’ experience as an administrative assistant, preferably with experience in a buying, planning and/or visual environment
Comfortable with online meeting software, video conference, and remote meeting set-up
You are ok navigating text, team and emails to organize their leaders - multiple forums of communication to synthesize
Experienced in organizing work events, breakfast meetings, supporting leaders with their lunches etc.
Education: Bachelor’s Degree (or equivalent) preferredSkills:
Detail-oriented and highly organized with a desire to maintain schedule, filing systems and calendar
Strong sense of urgency; strong prioritization & follow-up skills
Excellent at handling changing priorities; multi-tasking
Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
Possess exceptional interpersonal skills
Proactive and resourceful with all tasks
Strong project management skills
Agile & flexible
Experienced knowledge of PowerPoint
Strong knowledge of Outlook, Excel & Word, Managing Multiple Outlook Calendars, Macros a plus
Capabilities in excel and outlook and multi diary management, I think Chris use of macros to make automated emails for example on excel is great and would create more efficiencies
Preferred if worked w/ retail product teams
Responsible for handling constantly-changing calendar and travel schedule, while insuring accurate prioritization of meetings and ensuring that vital business obligations are met.
Resourcefulness is a strong component of this position, as the schedule and obligations of the role will be ever changing. The Executive Administrative Assistant must be creative and resourceful when it comes to scheduling or re-scheduling travel arrangements, meeting times and/or locations, etc.
#LI-LS2This position is not eligible for sponsorship.Pay Range:$95,000 - $115,000PVH currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. These ranges are based on what PVH reasonably believes that it will pay an associate for their base salary for said position at the time of the posting. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location and other relevant skills. PVH is committed to providing a market-competitive total rewards package to eligible associates, which includes diverse and robust health and insurance benefits to meet the varied needs of our associates and an above-market 401(k) contribution to help our associates save for retirement. We also offer career growth opportunities, empowering our associates to design their future at PVH.PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications, consistent with applicable law and without regard to race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH also has a strong corporate commitment to inclusion, diversity and to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential. To achieve these goals, across the United States and its territories, PVH prohibits any PVH employee, agent or representative from requesting or otherwise considering any job applicant’s current or prior wages, salary or other compensation information in connection with the hiring process. Accordingly, applicants are asked not to disclose this salary history information to PVHDIVERSITY & EQUAL OPPORTUNITY We are committed to recruiting, training and providing career advancement to all associates regardless of gender, race, religion, age, disability, sexual orientation, nationality, or social or ethnic origin. Diversity in the workplace is encouraged. Bigotry, racism and any form of harassment or discrimination is not tolerated.