Construction Administrative Assistant

Assist management and office/field team with administrative duties.

Check company email daily and respond as necessary.

Monitor company schedule.

Answer all incoming calls professionally and in a timely manner.

Take detailed messages and route to appropriate individual.

Interact with clients (mostly through phone) and schedule appointments as necessary.

Prepare correspondence, job folders, estimates, contracts, change orders, invoices, warranties, etc.

Preparation of letters, memos, proposals, scanning, filing, and answering calls.

Support estimators in preparation of estimates by contacting vendors for "budgetary pricing" for equipment and materials.

Respond to client inquiries promptly and professionally.

Ability to handle multiple tasks/projects (sometimes conflicting priorities) in a demanding and fast paced environment.

Other miscellaneous duties as assigned.

Minimum Qualifications:

High school diploma required. Some college preferred. 4-year degree a plus.

1-3 years of administrative or receptionist experience preferred.

Excellent written and verbal communication skills, including a sound foundation in English grammar, spelling, and punctuation and the ability to perform basic arithmetic.

Strong customer service and organizational skills.

Self-motivated, detail-oriented, reliable, and work with a high-degree of accuracy and speed.

Enjoys and understands working in a small business environment.

Experience in the home remodeling or construction industry is a plus.

Ability to prioritize and work efficiently in a fast-paced environment.

Ability to work independently with minimal supervision and instruction.

Ability to answer a multi-line phone system professionally.

Ability to take initiative, solve problems promptly, and think logically.

Ability to work in a climate characterized by frequent interruptions, unexpected emergencies, and the need to balance a multitude of tasks.

Tech Savvy: Must know how to operate basic office equipment. Must be familiar with Windows XP, Microsoft Office Suite 2007 (Word, Excel), Adobe Acrobat.

Strong Internet and research skills using Firefox, Chrome, Internet Explorer, Google Apps including Calendar and Mail.

Quickbooks is a plus.

This position is Monday through Friday with 30-40 per week. If you are interested, please provide your resume and salary expectations. We look forward to hearing from you!

Do not call the office. We only accept resumes/applicants for this position via email.