Facilities and Maintenance Coordinator

Job Description: Facilities and Maintenance Coordinator

Reports To: Facilities Manager

Hours: Flexible and changeable weekday and weekend schedules

FLSA Status: Full Time – Non-exempt

Facilities staff work as a team, led by Facilities Manager, with a focus on keeping the building in highest-quality condition and maintaining campus as a whole (grounds, buildings) as appropriate for a historic landmark; handle logistics as assigned for various events such as weddings, theatre productions, corporate events. Make general repairs throughout the property as needed. Perform duties as prescribed by the calendar of events. Must be able to work irregular schedules weekly, including weekends and evenings. Schedule of assignments is campus-wide, includes Club House, Theatre and Garden. Facilities Coordinator will:

Move outdoor and indoor furniture, rugs and artwork for event set-up and filming, as well as day-to-day needs

Assist Ebell members and staff as needed

Maintain, preserve and restore building and grounds by cleaning, painting, handling simple plumbing and electrical repairs, and other related maintenance activities, as needed

Duties include but are not limited to:

o daily cleaning of all areas including restrooms

o maintenance

o set-up of campus

o HVAC

o floor and tile maintenance

o trash

o furniture upkeep

o landscaping

o fire and burglar alarms

o facilities workshop and office

o employee and member offices

o Parking attendant

Notify supervisor of the need for repairs and/or the need for outside professional help for repairs and larger projects. Work with repair and maintenance vendors to resolve issues

Address security issues and notify supervisor of any incidents

Care for the campus proactively, and (verbally) respond quickly when called on radio

Monitor supply inventory to assure full stock of maintenance, janitorial items, and Arrowhead water containers for offices

As needed and assigned, work with site reps to ensure the careful and proper use of buildings by film and TV production companies

As assigned, provide facilities support for club and special events, working with Special Events, Banquets and Security teams to ensure successful events

Adhere to all company safety program procedures

Requirements

Good communication skills,

Strong sense of responsibility

Ability to deliver results, complete each assignment on time

Attention to detail essential

Strong sense of discretion and confidentiality

Ability to use power tools and equipment safely, if necessary

Ability to lift 50+ lbs, unassisted

Please Note: Schedule changes weekly, weekend and evening work required, hours can be early or late as needed for events; overtime is discouraged, and must be approved in advance by Facilities Manager.