Full-Time Executive Assistant/Office Administration

Established 36 year old landscaping design/build firm seeking an experienced and professional Executive Assistant/Office Administrator for long term position.

This person will be responsible for accounts receivable, accounts payable, job costing, as well as providing support to the owner/president, VP and office staff of the company.

Tasks will include:

filing, sorting mail, reception, reconciling bank and credit card accounts, preparing invoices, proposals, contracts, email, letters and memos, record keeping, customer contacts, etc.

Qualifications:

Requires a minimum High School Diploma

Prefer an Associated degree in Accounting, or Business Administration with accounting

emphasis, or equivalent experience.

Previous experience is strongly preferred.

Telephone Etiquette

Excellent written and verbal communication skills

Attention to detail and accuracy

Organizational and mathematical skills

Ability to compose letters and memos as directed.

Ability to handle information of a highly confidential nature

Proficiency with QuickBooks and Microsoft Suite, including Word, Excel and Outlook

Demonstrated ability to multi-task and prioritize work

Bi-lingual a plus

Compensation based on skill set and Experience. Starting $25-$30 BOE

Monday – Thursday 8 a.m. – 4 p.m.