Junior Administrative Assistant

Small law firm seeks a 35 hour per week Junior Administrative Assistant.

Workplace Description:

All Family Legal is a full-service law firm that provides high quality, caring legal services for assisted reproduction, adoption, dissolution/divorce, custody, co-parenting agreements, parentage orders, and guardianships, with a focus on LGBTQ and diverse families. We also provide assistance with legal name and gender changes. All Family Legal prioritizes customer service and authentic care above all else.

We are currently a staff of five, including two lawyers who are preeminent in their field supported by an exceptional team of three. Our offices are based in Glendale, California.

Values:

The law practice prides itself on its diverse clientele with respect to sex, sexual orientation, gender identity, race, religion, socioeconomic status, national origin, age and disability status. The office cares deeply about social justice, diversity and equity and giving back to and being tied in with the community. This is done through pro bono work, community volunteer work and student training.

Job Responsibilities:

The primary goal of the Administrative Assistant will be to provide assistance in administrative tasks while implementing systems that keep operations running smoothly.

The Administrative Assistant will, after training:

Produce client engagement and closure paperwork

Schedule client consultations, meetings, and hearing deadlines

Send documents for signatures through the firm’s e-signing software

Send documents for signatures with proper markings through regular mail

Print, compile and prepare paperwork for court submissions by mail and e-filing

Send requests for documents and information from clients

Process daily incoming and outgoing mail

Answer phones

Help maintain the firm’s electronic and paper filing systems

Track office inventory and order supplies as needed

Coordinate travel

Send thank you gifts for client referrals

Maintain a light presence on our social media accounts, with opportunities for creative growth including newsletter collaboration

Complete other administrative tasks as needed

The Junior Administrative Assistant will often be the first point of contact with new potential clients and will work with the entire team at the firm.

Job Qualifications:

The ideal candidate for this job is extremely detail oriented: when someone calls you Type A, you wear it as a badge of honor and strive to get to Type A+.

The ideal candidate is extremely organized and is comfortable managing and tracking a wide variety of tasks across a high caseload.

The ideal candidate also loves technology and enjoys finding new ways of using technology and other creative solutions to save time and improve systems and organization.

They will be friendly, courteous and kind to all clients, potential clients and lawyers, and they have experience with customer service.

They should be an excellent and reliable communicator, who is able to set and work within clear timelines and deadlines.

They are solutions-oriented and constantly striving for improvement and growth.

They should also identify as a lifelong learner who enjoys picking up new skills and knowledge as necessary.

All candidates should have excellent English grammar and writing skills.

Candidates with fluency in Spanish are highly encouraged to apply.

The ideal candidate will not only be comfortable with diversity, but will thrive in working with a wide variety of people from different backgrounds.

While a bachelor’s degree would be preferred, candidates with different educational and employment backgrounds are welcome to apply who can show relevant experience and transferrable skills.

We are a friendly and tight-knit team, and we are looking for someone who brings great can-do energy to the group.

Compensation:

This position will begin with a 90-day trial period. The position will be 35 hours per week at a pay of $22 per hour. The junior administrative assistant will be expected to be at the office in Glendale during regular business hours five days per week. This job has strong opportunity for growth.

Benefits include:

Paid days off on all court holidays

One paid personal day per month

Health expense reimbursement account

Retirement benefits with capped employer match after one year of employment

We are a people and family first law firm. While we are all incredibly hardworking and devoted to the firm, we also make sure that everyone has flexibility to take care of their family, health and personal matters.

Application Procedure:

All applicants should send a resume and cover letter to admin@allfamilylegal.com with the subject line of “AFL Job Application Junior Administrative Assistant”. The resume and cover letter must be attached to the email as two separate PDFs. Your resume must be labeled YourNameResume. Your cover letter must be labeled YourNameCoverLetter. Applications will be reviewed on a rolling basis, and the position will remain open until filled, though priority will be given to applications received before February 17, 2025. Applicants of diverse backgrounds (including but not limited to race/ethnicity, sex, sexual orientation, gender identity, national origin, ability, age, religion) are encouraged to apply.