Legal Administrative Assistant/Paralegal

Our client, a leading anti-hate organization whose mission is to stop the defamation of the Jewish people and to secure justice and fair treatment to all is seeking a Legal Administrative assistant to join their team .

This is a temp-to-hire position with a hybrid work schedule.

Monday & Friday is work from home and Tuesday – Thursday is in-office.

The pay rate is $32.00 per hour. The annual salary if hired perm is $66,000

Job Summary

The Executive Legal Assistant will provide administrative support to the Chief Legal Officer (CLO) and the General Counsel (GC), as well as perform a variety of project management/paralegal functions as directed.

Responsibilities

Primary:

Maintain executives’ calendars: schedule appointments, and coordinate meetings and calls.

Coordinate executive travel and hotel arrangements. Track business expenses. Process reimbursements.

Respond to routine incoming correspondence on behalf of executives, sort and prioritize incoming mail.

Assist executives with the creation of presentations, spreadsheets, and other documents.

Maintain departmental files. Establish and maintain standard and/or specialized databases as appropriate.

Track department budget expenses. Prepare and follow up on invoices and billing of outside counsel and other vendors/consultants.

Attend and produce minutes from meetings on an as-needed basis.

Assist in the contract management process, by processing agreements for signature, securing required approvals, and tracking incoming requests and responses.

Work with the Compliance team to maintain charitable registrations.

Help create and update legal pages on the company’s intranet.

Arrange and host cross -organizational internal and external meetings, including by securing space, organizing catering, and tracking attendance.

Order office supplies; monitor and arrange maintenance of office equipment.

Provide guest lists to Security for screening.

May maintain departmental vacation schedule and time records.

Qualifications

Work Experience:

The ideal candidate has several years' experience providing executive level support in an office environment.

Experience as a Paralegal, Contract Manager or Project Manager is a big plus.

Education:

An associate’s degree or equivalent experience is required; a Bachelor’s degree is preferred.

Skills:

Proficiency with Microsoft Office Suite including Word, Outlook, Excel and PowerPoint, as well as SharePoint, Box, Slack, Zoom, Concur, and Bill.com.

Experience with Igloo, Airtable, and contract management programs a plus.

Superior organizational skills and ability to multi-task.

Highly effective problem-solving skills.

Strong communication skills; confident interacting across all levels of the organization and with external constituents.