Legal Executive Assistant – Prestigious Global Law Firm
Our client, a high-profile global law firm, is seeking an experienced and highly skilled Legal Executive Assistant to join their growing San Francisco team. This is an exciting opportunity for a proactive and detail-oriented professional to provide exceptional support to partners and associates in a dynamic and fast-paced environment.
In this role, you will play a pivotal part in managing day-to-day operations for two partners and three to four associates, ensuring seamless workflow and efficiency. If you thrive in a collaborative legal setting, excel in organization and time management, and are eager to be part of a prestigious firm, we encourage you to apply!
Key Responsibilities:
Provide comprehensive administrative and legal support to attorneys.
Assist in the preparation and editing of legal documents, notices, and proofs of service.
Maintain and organize case files, both digital and paper-based.
Oversee calendar management, scheduling, and travel coordination for attorneys.
Ensure confidentiality and ethical conduct in all aspects of work.
Support attorneys with billing procedures, engagement letter tracking, and compliance requirements.
Submit and manage expense reports on a weekly basis.
Act as a liaison with clients, stakeholders, and internal teams, ensuring smooth communication.
Handle additional project-based administrative tasks as needed.
What We’re Looking For:
10+ years of administrative experience in the legal field, preferably in litigation.
Associate or Bachelor’s degree (or equivalent experience).
Strong knowledge of legal terminology, civil practice rules, and legal documents/forms.
Proficiency in MS Office and legal technology platforms.
Exceptional time-management, organizational, and multitasking skills.
Ability to work independently with strong problem-solving and critical-thinking skills.
Excellent communication skills—both written and verbal.
High level of discretion, integrity, and professionalism.
A collaborative, growth-oriented mindset with a positive attitude.
Why Join This Firm?
Work in a renowned, global law firm known for excellence and innovation.
Be part of a highly skilled and supportive legal team.
Enjoy a prime San Francisco location with easy access to BART.
Competitive salary and benefits package.
Work Schedule:
This role is fully onsite, Monday to Friday (35-hour workweek).
Ready to take the next step?
Qualified candidates should submit their resumes (Word or PDF format) to Katherine Eskandanian-Yee at katherine@advisorey.com.
We appreciate your interest and look forward to connecting with you! For more information, please visit www.advisorey.com.