Junior Legal Secretary long term temporary need

Our client, A well-established law firm in downtown San Francisco is looking to fulfill the need for full time temporary hire Junior Legal Assistant to support the Litigation practice group. This assignment is expected to last about eight to twelve weeks, with the possibility for extension. This Legal Assistant will report five days per week onsite to the downtown San Francisco office location.

Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT

Flexibility for overtime is needed. Nonexempt

Onsite

Pay Rate: $28.00 / Hour

Responsibilities:

Administrative support:

Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication

Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail

Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team

Initiate conflict checks, and new client/matter forms with client profile buildout in client management database

Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department

Coordination and support of assignment attorney business development engagements and opportunities

Support special projects, practice development efforts or ad-hoc tasks that might arise

Document Preparation & Management:

Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Including general correspondence, memos, TOC/TOAs, discovery, shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals)

Maintain and prepare motion binders and special working binders

E-filing within State and Federal Courts. Utilizing docketing software

Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard

Utilize iManage document management system as a central repository for all matter and client related documents

Supports word processing and transcription as needed

Qualifications:

Qualified candidates should have at least one year of experience in an administrative role. A high school diploma (required). Law firm assistant, clerk or internship experience is a plus. Working knowledge of MS Office 365 applications. Strong attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work and deadlines accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Temporary