Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Company: Reflections Glass

Location: Waipahu, HI

Hours: Full-time, M-F 7:30am-4pm

Benefits: Paid Holidays, PTO, 401k, Health Insurance

Pay Range: $16-18/hr DOE

Job Description:

As an Accounts Payable Clerk at Reflections Glass, you will play a crucial role in maintaining financial records and ensuring timely payments to vendors and suppliers for our 5 branch offices located on Oahu, Maui, Big Island, and Kauai. The ideal candidate will be detail-oriented and organized. The Accounts Payable Clerk will be responsible for processing invoices, reconciling accounts, and assisting with month-end financial tasks.

Responsibilities:

Process vendor invoices accurately and efficiently.

Reconcile vendor statements and resolve any discrepancies.

Prepare and process electronic payments.

Maintain accurate records of accounts payable transactions.

Assist with month-end closing activities.

Communicate with vendors regarding payment inquiries.

Collaborate with the accounting team to ensure financial accuracy.

Utilize accounting software to manage accounts payable tasks.

Post Vendor Invoices to accounting software.

Forward invoices to project managers and executives for approval.

Dispute invoices with vendors if needed.

Print out "A/P aging report" for Owner to mark for payment.

Print Checks, get required signatures, mail checks.

Collect receipts for business purchases from project managers, lead technicians, and executives.

Distribute gas cards to lead technicians and keep record.

Renew registration and loading zone permits for fleet.

Credit Card Payment - Call, Email or Fax any credit card authorizations for payment.

Collect and file Vendor Statements accordingly.

Review and request any missing invoices.

Handle all vendor inquiries and process misc correspondence.

Request W-9 for any new Vendor.

Request lien Release from Vendor/Supplier.

Complete credit applications and follow up.

Send out Form 1099-Misc & 1099-NEC.

Send out Form 1096.

Request Lien Release.

Manage Joint Check process.

Create reports in excel (data entry).

Provide phone backup for Front Desk when necessary.

Qualifications:

Experience in accounts payable is a plus but not required - we are willing to train the right person!

Strong attention to detail and accuracy in data entry.

Ability to prioritize tasks and meet deadlines.

Excellent communication skills for vendor interactions.

High school diploma or equivalent.

Additional Information:

Reflections Glass maintains a drug-free workplace policy; pre-employment drug screening is required.

Opportunities for career development and advancement within the finance department.

Competitive compensation package including benefits such as paid holidays, PTO, and health insurance.

This position reports directly to the Controller

Join our team at Reflections Glass as an Accounts Payable Clerk and contribute to our financial success! Apply now to be part of our dynamic finance team.