Receptionist / Office Assistance

This position directly supports the President, The Administration Manager & The General Manager

As the first point of contact with customers and vendors, the Receptionist/Office Assistant represents the face of the company. He/she is the first person a customer sees and the first voice heard over the phone. Because of this, it is important that the Receptionist/Office Assistant conducts his/herself in a professional manner while providing top notch customer service and vendor relations.

Job Description

Displays an upbeat and positive personal appearance.

Answers incoming calls; transfers to appropriate person. Takes complete and accurate messages when necessary.

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries with a friendly and helpful attitude.

Maintains a safe and clean reception area.

Provides accurate and timely response to any request for data.

Manages mail, overnight packages (outgoing & incoming), and office supply inventory

Order office supplies, make service calls, schedule appointments

Efficiently and effectively process, organize, scan, copy, and file routine project related documents

Assists travel accommodations (flights, rental cars, hotels) and calendaring events

Use excellent time management skills to manage and prioritize daily tasks.

Strong ability to work effectively without supervision

Required General Skills

Extremely dependable and punctual.

Ability to work in a casual yet demanding environment

Excellent written and verbal communication skills (spelling, grammar, etc.)

Must be able to switch gears at a moment’s notice and multi-task well

Positive and team ethic attitude

Ability to prioritize

Strong problem-solving skills

Assertive yet diplomatic

Customer service oriented

Extremely observant with strict attention to detail

Excellent listening skills

Excellent interpersonal skills

Ability to follow directions to the letter

. Required and Preferred Skills

Excellent Microsoft Office skills (Word, Excel, Outlook,)

Excellent phone skills with pleasant voice

Knowledge of Construction Industry a plus but not required

bilingual is a plus but not required

Strong aptitude for learning new software applications

We are an equal opportunity employer and will consider any qualifying applicant regardless of race, color, gender, or religion.

If you qualify and are interested in the position you must follow these 3 instructions to be considered:

In the subject line of your email it must say: Receptionist/ Office Assistant Position

You must include a cover sheet & your salary requirement with your resume (In the body of the email is fine)

Email your resume to HR@lewisvillegranite.com