Receptionist/Assistant Property Manager

This is a great opportunity for someone who is looking to get into property management with an established company. This is a Full-time position that includes GREAT benefits (Health, dental, vision plans, paid vacation, sick time, weekends and certain major holidays off).

We are a busy commercial property management company seeking a full-time Receptionist/Assistant Property Manager. We prefer someone who is looking for a long-term career in property management and lives close to the area. This position may have the opportunity to be promoted to Property Manager.

Job Description:

Answer phones, transfer calls to the appropriate tenant

Sort mail, make coffee

Investigate and help to resolve tenant complaints

Place maintenance requests and ensure all work orders are processed in a timely fashion

Enforce property/company rules and regulations

Draft correspondence to tenants and vendors

Contact tenants regarding late rent, collections and past due invoices

Create 3-Day Notices, Invoices and tenant notices

Send out monthly statements

Process move-ins and move-outs

Maintain tenant contact information

Deposit checks / accounts receivables and maintain deposit log

Process invoices / accounts payables

Collect certificates of insurance from tenants and vendors

Manage janitorial supply inventory and orders

Place material orders for property renovation projects

Coordinate vendor schedules

Request and review proposals, meeting with vendors as needed

Unlock doors as needed for tenants and vendors

Maintain marketing postings and assist in creating marketing material

Assists with other related clerical duties such as photocopying, filing and collating.

Assists in the ordering, receiving, stocking and distribution of office supplies.

Assist in other projects and day-to-day activities for the property manager

Driving to other properties and bank as needed by the property manager

Other administrative duties as necessary

Qualifications:

Driver’s license and auto insurance is required

Bachelor’s degree is a plus

Interest/ability to acquire a California real estate license

At least 1+ year experience of Assistant Property Manager level preferred

DRE licensee highly desired

Office experience is a plus

Ability to multi-task

Computer proficient in Word, Excel, Outlook and Power Point

Strong interpersonal skills, both written and verbal

Strong organizational skills

Able to contact tenants regarding late rent, collections and past due invoices

Ability to communicate professionally with vendors, tenants and associate

Must have ability to work independently without supervision and collaboratively when needed

A background check will be a part of the hiring process.

Please email your resume with a list of references.

Working hours are Monday-Friday from 8:00 a.m. - 5:00 p.m.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance

Health insurance

Paid time off

Vision insurance

Schedule:

Monday to Friday

No on call

No weekends

License/Certification:

Driver's License (Required)

Ability to Commute:

West Covina, CA (Required)

Work Location: In person