Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

Financial Company - Union City, CA

This position will be perfect for a college student who has an outgoing and friendly personality, is well groomed and exhibits a positive attitude and dependability. They will be well organized, show initiative, loyalty, maturity, respect for confidentiality, discretion and deliver friendly, efficient customer service and create a warm and welcoming atmosphere for all of our guests. They will also be able to maintain a calm, courteous and professional demeanor at all times, regardless of the visitor's or callers behavior.

As the person in this position is the first person that customers meet, it is important for the first impression to be the right one. A smiling face is very important.

MAIN DUTIES

Greet visitors and customers

Answer the phone and screen calls

Interface with clients and members

Follow up on client cases

Provide information as necessary and promptly

Schedule appointment calendars

Ensure reception area is neat

Process client application

Collect rents and payments

Assist in the recording, ordering, receiving and stocking of office supplies

Will also assist with other related clerical duties such as scanning, faxing and filing

Update various databases, google drive, and google doc, sheet, slide

Zoom Meetings

Keep the Office Tidy

KEY COMPETENCIES

Verbal and written communication skills

Professional personal presentation

Team player

Customer service orientation

Information management

Organizing and planning

Attention to detail

Initiative

Reliability

Stress tolerance

PROFESSIONAL SKILLS

Proficient in Office Systems software, G Suite (Docs, Sheets, Slides and Google Drive)

Basic Social Media (Facebook, LinkedIn, Instagram Posting)

Fluent in English, Other languages a plus

JOB TYPE

Part-Time/Full-Time; Potentially Working from Home

REQUIRED EDUCATION

Minimum of an Associate’s Degree preferred

On site training will be provided

Please provide your resume.