Receptionist Administrative Assistant

Law Office, Real Estate and Property Management office seeking the assistance of a highly organized and professional individual to serve as a Receptionist /Administrative Assistant. You must be confidential, accountable, flexible, proactive, and reliable.

We are seeking to add a receptionist/administrative assistant to our team. Excellent opportunity for advancement in a rapidly growing company. Familiarity with the accounting, legal and the building industry is helpful. Candidate should be an enthusiastic team player, energetic, have solid communication skills, and have the ability to multitask. Knowledge of the Microsoft Office Suite of applications, experience with multi line phones and a valid driver's license are required.

Duties:

Assist company primaries

Answer multi-line telephone, take messages, forward calls and keep daily log

File organization, including creation and upkeep.

Prepare monthly newsletters

Filing

Maintenance and complete understanding of all business equipment in front office

Ability to effectively and independently manage multiple tasks in a fast paced work environment

Order supplies

Copying/scanning/faxing

Perform some data entry

Maintains solid customer relationships by handling questions and concerns with speed and professionalism and direct the call to the appropriate co-worker

Assist the Property Management Team with maintaining occupancy.

Maintain and update the spreadsheets.

Assist with completing all applications for tenancy

Assist in serving the appropriate notices regarding rent increases, delinquent rent and other lease infractions.

Ensure all open and close procedures are completed daily

Report resident issues such as neighbor disputes, renewal terms, and maintenance repairs

Occasional errands

Other office duties as assigned

Desired Personal Qualities

An amazing attitude and extraordinary customer service skills

Able to work effectively in a team environment under time constraints

Strong organizational skills and exceptional attention to detail and problem solving ability

A self-starter who can work independently on multiple, time sensitive tasks and manage priorities effectively

Ability to adapt to a rapidly changing business and technology environment

Attention to detail and follow through and reliable and punctual

Excellent communication skills both written and oral

REQUIRED SKILLS, EXPERIENCE & QUALIFICATIONS:

At least 2 years of prior experience in an office setting.

Proficient in Word, Excel, Outlook, Adobe, we use Rent Manager property management software – excellent computer skills - a must

Good typing skills

High School graduate or GED, college - a plus

Excellent interpersonal and communication skills

Must always project a professional appearance

Must have a vehicle and current CA driver’s license