Part-Time Receptionist / Admin Assistant

We are interviewing for an experienced Receptionist with a desire to work in a well-established upscale Interior Design Architecture Firm located in N.W. Portland with parking.

SUMMARY:

Manage the daily operations of office for an interior design architecture firm Monday – Friday. This is a critical and dynamic position within the office. The ideal candidate is eager to be an essential support for the entire team; ensuring a professional environment of excellence is always maintained in the office. This position requires a high level of professional discretion and ability to work with diverse personalities.

Work independently and collaboratively to support Designers.

Greet guests, ensure a welcoming professional environment.

Set appointments, answer phones, take messages.

Working knowledge of Word, Excel, Outlook.

Keep client and vendor addresses current.

Filing and file inventory tracking.

Maintain a clean and uplifted office environment.

Sort and distribute mail. Coordinate shipping.

Support in document preparation and billable expenses.

Ensure office supplies and refreshments are stocked.

Holiday gift coordination and wrapping.

Minimum Requirements: 5 years experience, 60WPM.

ESSENTIAL FUNCTIONS:

Maintain supportive office environment

Administrative assistance

Full charge bookkeeping

Telephones, scheduling and typing

POSITION QUALIFICATIONS:

Accuracy - Ability to perform work accurately.

Autonomy - Ability to work independently.

Attention To Detail.

Communication Skills - Ability to communicate clearly and concisely orally and in writing.

Organization - Ability to follow a systematic method of performing tasks.

EDUCATION:

BS or Associate in related fields.

EXPERIENCE:

Five years office experience with exposure to upscale clientele and demonstrated working knowledge of professional office environments.

COMPUTER SKILLS:

Intermediate level: Microsoft Office Suite, Excel

General knowledge of office equipment operation

COMPENSATION:

Our work environment is collaborative and professional with room to grow, while providing a competitive wage reflective of your skill and experience.

WORKPLACE SAFETY: We are a fully vaccinated office. Company policy requires vaccination verification.

THE NEXT STEP

Please reply to this post with your resume, cover letter and wage requirements.