Legal Executive Assistant at a top tier global law firm

Our client, a high-profile global law firm is currently looking to add a talented legal Executive assistant to their growing team in San Francisco. The Legal Executive Assistant will provide efficient and professional support to partners and associates. The Legal EA is principally responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are managed on behalf of stakeholders, and will also undertake a range of other general administrative support tasks or project work. Typically, an EA will support 2-3 partners and 4-5 additional associates.

ESSENTIAL FUNCTIONS and KEY RESPONSIBILITIES

Support attorneys in the production of legal documents, notices, and proofs of service

Maintain and timely update case and client related documents

Maintain organized digital and paper files

Maintain calendars and schedules for attorneys

Demonstrate ethical conduct and ensure client confidentiality

Consistent and reliable attendance in accordance with work schedule

Manage own work allocation, productivity, and quality of work with minimum supervision.

Perform other administrative and secretarial duties as they arise

Support attorneys in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines

Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the attorneys

Handle expense management, submitting claims on a weekly basis

QUALIFICATIONS, EDUCATION, EXPERIENCE and SKILLS

Proven track record of success and depth of experience in the legal field

AA or BA from an accredited institution

Knowledge of legal terminology, legal documents/forms, civil practice rules

Proficiency with MS Office, and ability to work with legal technology

Outstanding time-management and organizational skills

Ability to multitask and the good judgement to seek guidance or further input from others

Strong critical thinking and problem-solving skills

Strong sense of discretion and integrity

Excellent written and oral communication skills

Attention to detail to ensure precision in work

Positive attitude and capacity to collaborate effectively with colleagues

Able to serve as a trusted member of the firm and show growth mind-set

WORK SCHEDULE

This position is hybrid, with four days in the office. There will be minimal travel between the SF and Silicon Valley offices.

Qualified candidates who meet the above requirements should kindly submit their resumes as a word or pdf attachment to Katherine Eskandanian-Yee: katherine@advisorey.com

We thank you for your interest and wish you much success in your search. For more information on us, please visit www.advisorey.com