Construction Front Office PT - Job starts Jan 2 2025

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Schedule:

Part-time Mon-Fri 9am to 2pm Day shift

Requirements:

High School Diploma or Higher

Construction Office Management experience: 2 years preferably

Type 50 wpm +/-

Valid Driver’s License

The ability to research and perform discovery utilizing the internet

The ability to deal with a very busy and sometimes high stress environment

Have excellent communication skills and have the ability to speak with clients who are under duress

Assist with daily office duties i.e.; 10-line phones, filing, time keeping for staff, complete handwritten lead sheets

We are looking for the ideal candidate to run the front office with some construction background, pulling permits and DAIR reports. You will need to be a hard-working professional, able to undertake a variety of office supporting tasks and able to work diligently under pressure. The position requires a self starter who is able to take initiative and work with minimal supervision or direction. The right candidate needs to have a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Responsibilities

Maintain and organize the front office and assist the owner, managers and other employees in ways that optimize procedures

. Pulling permits, DAIR reports, working with the State of Nev

Sort and distribute time sensitive communications daily

Create and update records ensuring accuracy and validity of information

Schedule and plan meetings and appointments as needed

Answering multi line phones, with the ability to empathize with the potential clients, understanding their needs and sense of urgency

Customer service; assist customers who are under duress with compassion and concern for their immediate problems. It is the driving force of this company to see that our clients know that they are being cared for

Monitor level of supplies and initiate restocking of office supplies as needed

Resolve office-related malfunctions and respond to requests or issues, i.e., computers, copiers, etc.

Coordinate with others to ensure compliance with established policies

Maintain trusting relationships with suppliers, customers, insurance adjusters and work colleagues

Additional Duties will include

File management, follow up on all open claims till the adjuster/owner have agreed to release payment

Confirm label on front of file is up to date, examine label and confirm data in file

Research on various project’s needs, find materials, vendors for projects

Assist with Project management, being sure the staff takes photos on every job as job is completed

Email owner and operations managers of all daily tasks and client conversations

Skills

Proven experience as a back-office assistant, office assistant, or in another relevant administrative role

Working knowledge of office equipment

Thorough understanding of office management procedures

Excellent organizational and time management skills

Analytical abilities and aptitude in problem-solving

Excellent written and verbal communication skills

Proficiency in MS Office

Read and write English, must have good penmanship, Bi-lingual Spanish - helpful

Excellent computer skills - Excel and Word

Application Questions:

Do you have a valid Driver's License?

Do you have professional writing and good communication skills, organized thought, a high standard of grammar and language, clarity, and conciseness?

Do you speak Spanish?

Are you willing to undergo a background check, in accordance with local law/regulations?

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