Document Management Specialist

The Document Specialist will prepare and scan documents. The Document Specialist will also provide reverse preparation services for the proper return of documents to our clients. The selected candidate will be expected to carry out the error free execution of document preparation, scanning, and reverse preparation according to the set procedures outlined in each project’s methodology.

Essential Job Functions

Review each project’s written methodology in detail with the Document Conversion Coordinator.

Demonstrate a thorough understanding of all document preparation and reverse preparation procedures for your assigned project.

Remove staples, paper clips, binder clips, etc. from all client documents.

Tape torn paper, straighten folded paper, handle sticky notes, etc. according to each project’s set methodology.

Consistently meet or exceed minimum productivity standards set for each project.

Identify and classify documents or other electronic content according to characteristics such as formatting security level, function, and metadata.

Operate data capture technology, equipment, and programs to import digitized documents into existing and build and format new document management systems.

Reverse preparation of documents to the specifications noted in each project’s set methodology.

Manually classify records into categories and sub-categories with accuracy and speed.

Maintain an organized and efficient work area.

Ensure that work is accurate, complete, and delivered in a timely manner according to each project’s set methodology.

Regular, consistent, and predictable attendance.

Performs other related duties as assigned.

Qualifications (Knowledge, Skills, Abilities)

Excellent verbal and written communication skills

Ability to solve simple and complex problems

Excellent organizational skills

High degree of accuracy and attention to detail

Ability to lift up to 30 pounds

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