Church Office Administrator

Cosmopolitan Baptist Church is seeking a dynamic Church Office Administrator who possesses the skills and requisite experience to support the members and leadership team. The ideal candidate must have a keen eye for detail, the ability to manage multiple projects at a time, superb organizational and interpersonal communication skills, and experience with and/or willing to learn church software and manage database.

A highly motivated self-starter, he or she is professional in both attitude and appearance. This person must be dedicated, flexible and adaptable with a willingness to commit to continual learning. As a leader and decision maker, the Church Office Administrator must demonstrate common sense, diplomacy and strong interpersonal skills. As a liaison person, excellent communication skills (written and verbal) are required – including a level of literacy capable of reading and interpreting documents. Due to the confidential nature of this work, discretion and integrity are mandatory.

Responsibilities of the Church Office Administrator:

Manage the senior pastor’s calendar: schedule meetings, book speaking engagements, booking and managing travel.

Provides administrative support for the day-to-day operations of the church

Accounts receivables/payables

Payroll processing

Procurement of church and office supplies

Assist in drafting standard operating procedures and policies

Maintain integrity of church management database

Maintain the church online calendar

Overseeing volunteer office workers

Maintain paid invoice files

Maintain petty cash fund

Assist with event planning for church ministries/teams and community events

Provide clerical assistance with document creation, templates, reporting, and storage

Additionally, the Executive Administrator coordinates the preparation of annual giving statements

from donors

Other office and administrative tasks as assigned by Executive Leadership

Knowledge, Skills, and Abilities

A working knowledge of church operations and church software or other customer-oriented software

Professional demeanor, language and tone when assisting members, vendors, leadership etc.,

Versatility, flexibility, and a willingness to adapt to changing priorities.

Sound judgment and ability to maintain confidentiality

Church Office Administrator August 2024

Dependability/accessibility

Comfortable with accessing and utilizing multiple types of software applications

Excellent administrative skills

Critical thinking and problem-solving skills

Customer Service focus

Excellent knowledge of Microsoft Word, Excel, PowerPoint, Internet applications, Office 365

Excellent communication and organizational skills

Knowledge of ShareFaith and QuickBooks are preferable but not required

Spiritual Gifts Helpful for this Position

Administration Discernment

Wisdom

Hospitality

Leadership

Character Traits

Passion for Christ and for the work of ministry at CBC

Excellent people and oral and written communication skills

Team builder and team player

Outstanding follow-through and task completion

High integrity, trustworthy, on-time and reliable

Self-motivated/self-starter

Flexible and teacher

Requirements

Regular attendee in worship service

Baptized as a follower of Christ

Regard the Bible as God’s final authority in all areas of Christian life and desire to be wholly

obedient to it

Hours and Benefits

Part time - 24 hours per week

Fully On-site (occasional remote work)

Paid vacation plus national holidays off

Employee only medical after 90 days

Interested candidates should submit a resume and cover letter via email cosmojobs@cbcoakland.org Submissions must be received by 5:00 pm on Friday, September 6, 2024.