Office Administrator / Manager

Job description

About Us:

We are a fast-growing cleaning service business, dedicated to creating stunning cleaning spaces and exceptional client experiences. As our company continues to expand, we are looking for a dynamic and highly organized Office Administrator/Manager to join our team. If you thrive in a fast-paced environment, have exceptional communication skills, and are passionate about keeping operations running smoothly, we’d love to hear from you!

Role Overview:

The Office Administrator/Manager will be the backbone of our operations, ensuring that all aspects of the office and project logistics are managed seamlessly. This role involves a wide range of responsibilities, including client and team scheduling, invoicing, payroll management, and general office organization. The ideal candidate will be proactive, detail-oriented, and confident in handling a variety of tasks to support our business growth.

Key Responsibilities:

Scheduling: Coordinate schedules for clients and employees, manage appointments, and ensure smooth project timelines.

Financial Management: Create and send invoices, manage payroll, track accounts receivable and payable, and ensure all financial records are accurate and up-to-date.

Client Communication: Serve as the main point of contact for clients, providing project updates and addressing any inquiries.

Subcontractor & Vendor Coordination: Manage subcontractors, open new vendor accounts, and handle interactions with suppliers to support project needs.

Administrative Tasks: Maintain spreadsheets, order supplies, process bills, and keep the office organized.

HR Support: Assist in sourcing and onboarding potential new hires.

Operational Support: Handle miscellaneous tasks as needed to ensure smooth day-to-day operations.

Qualifications:

Proven experience in an office management, administrative, or similar role.

Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite and Google Office.

Confident, proactive, and able to work independently.

Strong problem-solving skills and a positive, can-do attitude.

What We Offer:

Competitive salary based on experience.

Opportunity to be a key player in a growing business.

Supportive and collaborative work environment.

Job Type: Full-time

Pay: over $50k year + Bonuses

Benefits:

Paid time off

Schedule:

8 hour shift

Monday to Friday

No Weekends

Experience:

Microsoft Office: 1 year (Required)

Administrative experience: 1 year (Required)

Organizational skills: 1 year (Required)

Work Location: In person